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ACCOUNTS HEAD for PLANT in CHENNAI

Experience: Experience in heading the Accounts department for 10+years, at plant level

Qualifications: B.Com/M.Com and Diploma in Taxation

Leadership: Team Building, Motivation, Counselling, Liasoning

Managerial: Budgeting, Databased decision making, Continuous Improvement, Cost

Control, MIS and process orientation

Functional: Understanding of all legal and statutory compliances related to taxation.

Expert knowledge of accounting principles.

Communication: Communication skills (especially listening skills), Presentation Skills and

Public Speaking Skills

Technological: Capability to use Microsoft office, Intranet and internet/SAP

Appreciation for use of technology to improve output & performance

PURPOSE:

• Maintain books of accounts. Ensure compliance to accounting standards, applicable taxation norms and applicable audit norms.
• Monitor, control and guide organization for costs consciousness and proactively participate in ensuring commercial viability of the organization.

KEY RESPONSIBILITIES:

Understanding Systems & Implemention:

• Ensure that the Books of Accounts are maintained as per accounting standards.
• Understand the guidelines to check/pass the bills correctly e.g. purchase bills, labour payment, professional fees etc.
• Follow the system for Allocation of Common Overheads incurred at/by Corporate for various units and seek approval from CFO.
• Follow Internal Control policies and procedures for various payments processed, including cost control.
• Adhere to the Scrap Management Policy.
• Liaise with external auditors and ensure compliance with statutory regulations. Ensure that audit-based relations with external auditors are handled and followed up professionally and promptly.
• Ensure preparation and submission of timely and accurate MIS and preparation of consolidated reports like production details, raw material consumptions details etc.
• Support in developing annual and periodic financial reports such as balance sheet, profit and loss and other statutory financial statements.
• Along with CFO, liaison with auditors, tax advisers and bankers and manage relationships with finance-related regulatory bodies.
• Ensure optimal use of manpower and ensure appropriate delegation.

Accounting:

Ensure optimal use of manpower and ensure appropriate delegation.

• Purchase bill booking

Duty Draw Back Working (if applicable)

• ECGC Working (if applicable)

Double taxation Treaty and TDS as per section 195 for Exhibition, Selling commission

Service Income (track Revenue Leakages)

Control on cash transactions

Fixed Asset Register maintenance and periodic Physical Verification

Depreciation Register maintenance and accurate calculation of depreciation

Authorize payment to creditors as per agreed terms and conditions

Debtor Management as per laid down norms

Bank Receipts

Cash Payments and Receipts

Bank Payments

Royalty Accounting and Payments

Selling Commission Administration and Payment

Dealer Management

EMD & Security Deposits

Full & Final Settlement, Form 16, Form 16A, IT Proofs

Ensure timely Insurance of machinery/equipment/premises/manpower

Banking

• Ensure accurate and timely data to Corporate for
• Submission of QIS, Stock Reports
• CMA/Limits Renewal
• Working Capital Management
• Term Loan Management

Taxation

Create, seek approval from Corporate and implement Tax Calendar, ensure 100% compliance to it.

Ensure accurated at a compiling, 'Return' preparation and coordinate with inputs so that Corporate can timely file returns for the following (except local taxes):

Collection of C-Forms

• Provide requested data in standard format ensure data of Invoice Copies for previous and current years, is available in SAP.
• Reconciliation with customers
• Issue of C-Forms and reconciliation of Accounts with Suppliers

Service Tax File - Monthly & Half Yearly Returns

Vat - File Monthly & Annual Returns

LBT - Monthly and Annual Return

TDS - Monthly and quarterly Return

Excise - Monthly E-Submissions: Annexure 19/Proof of Export, ER-1ER–4, ER-6,

ER-7 return and 57 F(4)

Scrap - Accounting and Collection against scrap sale, as per policy

Audits:

• Ensure all audits are handled efficiently, timely and without any liability to the organization
• Guide Team and ensure 100% accurate and timely preparation for all the following areas
• Coordinate with auditor's resolution of queries, and take necessary actions with approval of HOD.
• Conduct Internal Audits as per defined periodicity, resolve queries and extend external audit support.

Statutory Audit

Internal Audit

Tax Audits

Cost Audits

P Audits

Assessments:

• Ensure all assessments are handled efficiently, timely and without any liability to the organization
• Guide Team and ensure 100% accurate and timely preparation for all the following areas or any applicable laws (GST)

Service Tax & Excise

Vat

Income Tax

LBT

TDS

Finalization:

• Ensure preparation and compliance to all actions leading to finalization of company accounts
• Support Corporate in preparation of Balance Sheet and Profit and Loss account of the company at the end of each financial year
• Send Balance Confirmation Letters to suppliers and customers
• Submission of Letters to Banks for Balance Confirmation, Outstanding BG's (by corporate)
• Calculation and Documentation of all Provisions, including Selling Com, Transport, etc.
• Balance Confirmation from all Branches and Employees
• Reconciliation with 26AS and follow up with customers
• Foreign Exchange Working.

Reports & Managerial Responsibilities:

• Preparation of quarterly presentation to Board
• Ensure the organization gets full benefit of Export Incentives and Schemes
• Ensure all necessary documentation for RBI IPP Data is in place.
• Statistical Data preparation
• Marketing Coordination
• Participate in Stock Verification as management representative
• Ledger Scrutiny is undertaken periodically.
• Crisil Rating – preparation for audit and participation.
• Coordination with Company Secretary for reports & Returns

Budget & Cost Control:

• Contribute in the Annual budgeting exercise by compiling historical data and projections for next financial year.
• Prepare, seek approval and implement an IR & Admin Budget to deliver on all annual goals.
• Understand the approved budget for the year and communicate to all concerned on a need to know basis.
• Use optimally, monitor and control the plant's budget for the year.
• Record data and variance against budget items assigned to your plant. Analyze and take corrective actions.

Standard Operating Procedures:

• Ensure compliance to designed procedures and use of related formats and checklists.
• Review the procedures periodically and give suggestions for upgrading them, the related formats and checklists.

Continuous Improvement:

• Ensure Continuous Improvement with a focus towards Customer Satisfaction and Cost Control.
• Ensure Process optimization in all areas of the business - including developing new ways to improve safety, efficiency and reduce cost.
• Develop solutions to complex, repetitive problems.
• Participate in organization wise initiative to benchmark costs with the best in the group (activity championship), take goals to bridge gap between parameters at your area of operation and the best in the group.
• Ensure updated knowledge for respective function, at any given point, by attending functional trainings, subscribing & studying functional / industrial journals and periodicals.

Reports & MIS:

• Contribute in designing MIS templates to track business plan, budget and process compliance. Ensure authenticated benchmarks are recorded wherever applicable.
• Understand the figures and their impact, analyze same and propose corrective actions, wherever needed. Ensure communication of same to team.

Team Management:

• Understand Manpower requirement to ensure results are achieved, prepare analytical justification and take approvals for Manpower Plan
• Participate in Recruitment and Selection of your team, as well as of other departments as and when needed.
• Contribute with quality time in the Induction of any team member and ensure the new employee is given all information of systems & procedures within department for him to be able to perform with immediate effect.
• Plan, Monitor, Guide and Evaluate Performance, of reporting Team.
• Set objectives/targets for each role, at defined periodicity
• Give continuous and honest & objective feedback on achievement track, improvement areas, concerns and guide to ensure goals are achieved.
• Ensure a second line is consciously created, to take on your routine jobs
• Ensure adequate formal/informal training is given to all employees to facilitate optimum performance
• Investigate and resolve any disciplinary or employee relations issues to ensure smooth operations
• Ensure team is motivated, guided, mentored thereby creating a healthy working culture. Ensure adequate communication for the same.

Key Result Areas:

• Book Keeping - 100% compliance to Accounting standards. Accurate and timely closures of all books.
• Statutory Compliance - 100% compliance to all statutory requirements. Zero penalties, fees on account of delayed compliance.
• Audits, Assessments - 100% adherence to Audit Calendar Timely & Accurate audit and assessment preparation.

Job Type: Full-time

Pay: From ₹35,170.99 per month