Examination Controller @ ITM Vocational University- Vadodara

1 week ago

Ahmedabad Gandhinagar Vadodara, India Itm Edutech Training Full time ₹ 1,04,000 - ₹ 1,30,878 per year

Job Opening: Deputy/ Assistant Registrar Examination

Location: ITM Vocational University, Vadodara

Organization: ITM Vocational University )

Job Location: Plot 6512, Ajwa Nimeta Road, Ravaal, Taluka Waghodia, Vadodara

(Pickup & Drop Facility from Campus)

How to Apply:

  • Email your CV to:

  • Or, call:

Job Details:

  • Working Days: 6 days a week (2nd & 4th Saturdays off, All Sundays off)
  • Shift Timing: 9 am to 5 pm

Benefits:

  • 3 paid leaves every month
  • Provident Fund (PF)
  • Mediclaim
  • Gratuity

Qualifications and Experience:

  • Education: Masters degree or higher in Education, Administration, or a related field.
  • Experience: Minimum 810 years in academic administration, preferably with 35 years of experience specifically in examination management.
  • Desirable: Familiarity with NAAC/NBA accreditation processes and university examination reforms.

Key Skills and Competencies:

  • Strong organizational and administrative skills
  • Attention to detail and high ethical standards
  • Ability to manage confidential information
  • Strong leadership and team management abilities
  • Familiarity with examination software and automation tools
  • Excellent written and verbal communication skills
  • Problem-solving and conflict-resolution skills

Job Summary:

The Examination Controller is responsible for the planning, coordination, and execution of all examinations conducted by the institution. This role ensures that examinations are conducted in a fair, transparent, and efficient manner while maintaining the confidentiality and integrity of the examination process.

Key Responsibilities:

  • Examination Planning and Scheduling

  • Design and publish academic calendars, exam schedules, and timelines.

  • Coordinate with academic departments for subject-wise exam planning.

  • Question Paper Management

  • Ensure timely collection, moderation, and secure handling of question papers.

  • Maintain confidentiality and prevent question paper leaks or malpractices.

  • Conduct of Examinations

  • Supervise all examination-related arrangements including room allocation, seating plans, invigilation duties, etc.

  • Oversee conduct of theory and practical examinations, internal assessments, and online/offline exams.

  • Result Processing

  • Ensure accurate evaluation and compilation of results.

  • Supervise result publication and issue of mark sheets, transcripts, and certificates.

  • Regulatory Compliance

  • Ensure compliance with academic and examination regulations of statutory bodies (e.g., UGC, AICTE, NAAC).

  • Maintain accurate records for audits and inspections.

  • Coordination and Communication

  • Coordinate with departments, faculty, invigilators, and administrative staff.

  • Address grievances related to exams and results in a timely and fair manner.

  • Technology Integration

  • Implement and maintain exam software systems for scheduling, online exams, evaluation, etc.

  • Support digital initiatives such as online result portals, remote proctoring, and digital certificates.

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