Examination Controller @ ITM Vocational University- Vadodara
7 days ago
Job Opening: Deputy/ Assistant Registrar Examination
Location: ITM Vocational University, Vadodara
Organization: ITM Vocational University )
Job Location: Plot 6512, Ajwa Nimeta Road, Ravaal, Taluka Waghodia, Vadodara
(Pickup & Drop Facility from Campus)
How to Apply:
Email your CV to:
Or, call:
Job Details:
- Working Days: 6 days a week (2nd & 4th Saturdays off, All Sundays off)
- Shift Timing: 9 am to 5 pm
Benefits:
- 3 paid leaves every month
- Provident Fund (PF)
- Mediclaim
- Gratuity
Qualifications and Experience:
- Education: Masters degree or higher in Education, Administration, or a related field.
- Experience: Minimum 810 years in academic administration, preferably with 35 years of experience specifically in examination management.
- Desirable: Familiarity with NAAC/NBA accreditation processes and university examination reforms.
Key Skills and Competencies:
- Strong organizational and administrative skills
- Attention to detail and high ethical standards
- Ability to manage confidential information
- Strong leadership and team management abilities
- Familiarity with examination software and automation tools
- Excellent written and verbal communication skills
- Problem-solving and conflict-resolution skills
Job Summary:
The Examination Controller is responsible for the planning, coordination, and execution of all examinations conducted by the institution. This role ensures that examinations are conducted in a fair, transparent, and efficient manner while maintaining the confidentiality and integrity of the examination process.
Key Responsibilities:
Examination Planning and Scheduling
Design and publish academic calendars, exam schedules, and timelines.
Coordinate with academic departments for subject-wise exam planning.
Question Paper Management
Ensure timely collection, moderation, and secure handling of question papers.
Maintain confidentiality and prevent question paper leaks or malpractices.
Conduct of Examinations
Supervise all examination-related arrangements including room allocation, seating plans, invigilation duties, etc.
Oversee conduct of theory and practical examinations, internal assessments, and online/offline exams.
Result Processing
Ensure accurate evaluation and compilation of results.
Supervise result publication and issue of mark sheets, transcripts, and certificates.
Regulatory Compliance
Ensure compliance with academic and examination regulations of statutory bodies (e.g., UGC, AICTE, NAAC).
Maintain accurate records for audits and inspections.
Coordination and Communication
Coordinate with departments, faculty, invigilators, and administrative staff.
Address grievances related to exams and results in a timely and fair manner.
Technology Integration
Implement and maintain exam software systems for scheduling, online exams, evaluation, etc.
- Support digital initiatives such as online result portals, remote proctoring, and digital certificates.
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