Office Operations

2 weeks ago

Bengaluru, Karnataka, India Weekday Full time ₹ 6,00,000 - ₹ 12,00,000 per year

This role is for one of our clients

Industry: Hospitals and Health Care

Seniority level: Associate level

Min Experience: 2 years

Location: Bangalore

JobType: full-time

We are looking for a highly organized and proactive Office Operations & Administration Coordinator to oversee day-to-day administrative and operational activities across the organization. In this role, you'll ensure smooth office operations, efficient vendor coordination, accurate documentation, and timely administrative support to all teams. You'll also contribute to creating a safe, compliant, and employee-friendly workplace environment that supports productivity and collaboration.

Key Responsibilities

Office & Facility Management

Supervise daily office operations, ensuring all facilities, equipment, and utilities function seamlessly.

Coordinate maintenance, housekeeping, pantry, and security services to maintain a professional and hygienic work environment.

Plan and execute office events, meetings, and logistics, ensuring smooth coordination across departments.

Track and manage office supplies, stationery, and equipment inventory to prevent shortages and ensure cost efficiency.

Vendor & Procurement Coordination

Manage vendor relationships for office services, maintenance, and supplies.

Negotiate terms, oversee contracts, and ensure timely delivery of goods and services.

Review invoices, track purchase orders, and assist with vendor payments and renewals.

Documentation & Compliance

Maintain and update administrative records, contracts, invoices, and statutory documentation.

Support audits and compliance checks by ensuring records meet regulatory and company standards.

Coordinate with finance for expense tracking and reimbursements related to administrative functions.

Employee & HR Support

Assist in new hire onboarding, workspace allocation, and IT/asset coordination.

Coordinate employee travel, accommodation, and logistics for official visits or off-site activities.

Support HR with engagement initiatives, attendance records, and policy communication.

Ideal Candidate Profile

Bachelor's degree in Business Administration, Commerce, or related discipline.

2–4 years of experience in office administration, operations, or facilities management.

Strong command of English and Hindi; proficiency in Kannada or other regional languages is an advantage.

Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint) and basic familiarity with digital tools for documentation and workflow management.

Strong interpersonal, organizational, and multitasking skills.

Ability to handle confidential information with integrity and discretion.

Proactive problem-solver with a hands-on, can-do attitude.

Key Skills

Office Operations · Vendor Coordination · Procurement · Facilities Management · Documentation & Compliance · HR Support · Communication · Problem Solving

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

  • Business Operations Executive

    1 day ago

    Bengaluru, Karnataka, India Novel Office Full time

    Job Description: Novel is seeking a proactive and analytical Operations Executive to spearhead the acquisition, sourcing, screening, and analysis of US properties. This role requires working with diligence and expertise to identify suitable properties, conduct comprehensive due diligence, and facilitate successful acquisitions in line with company...

  • Associate – Family Office

    2 weeks ago

    Bengaluru, Karnataka, India Broadwings Multi Family Office Full time

    Company DescriptionBroadwings Multi Family Office is dedicated to smart wealth management and helping families grow their wealth in meaningful ways. For over five years, we have specialized in managing the wealth of wealthy individuals and families using a detailed and inclusive strategy. Our approach emphasizes building a lasting and fulfilling financial...

  • Office Operations

    2 weeks ago

    Bengaluru, Karnataka, India Weekday Full time ₹ 6,00,000 - ₹ 8,00,000

    This role is for one of our clientsIndustry: Hospitals and Health CareSeniority level: Associate levelMin Experience: 2 yearsLocation: BangaloreJobType: full-time ₹6,00,000 - ₹8,00,000 a year We are looking for a highly organized and proactive Office Operations & Administration Coordinator to oversee day-to-day administrative and operational activities...

  • Chief Operating Officer

    24 hours ago

    Bengaluru, Karnataka, India White Space Global® Full time

    Company DescriptionWhite Space Global is a consultancy driven by experienced professionals who excel in delivering impactful and unmatched results. With expertise spanning domestic and international markets including Australia, Asia, the Middle East, Africa, Europe, and the United States, the team combines practical knowledge with consulting and advisory...

  • it support executive

    1 week ago

    Bengaluru, Karnataka, India Novel Office Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    DESCRIPTION:Technical Support: Provide technical support and resolve issues related to desktop computers, laptops, printers, mobile devices, and other tech equipment. Respond to and resolve help desk tickets in a timely manner. Assist with installation, configuration, and ongoing usability of desktop computers, peripheral equipment, and software....

  • Credit operation Officer

    2 weeks ago

    Bengaluru, Karnataka, India InCred Financial Services Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionInCred Financial Services is a new-age financial services group that leverages technology and data science to simplify and streamline the lending process. The company is dedicated to meeting the diverse needs of borrowers, ensuring access to financial services with quick, simple, and hassle-free processes. InCred offers a wide range of...

  • Chief Operations Officer

    2 weeks ago

    Bengaluru, Karnataka, India Science Gallery Bengaluru Full time ₹ 25,00,000 - ₹ 75,00,000 per year

    The Chief Operations Officer (COO) at Science Gallery Bengaluru (SGB) will be a key member of the senior leadership team, responsible for Administration and Operations as set out by the Executive Director (ED) and the Board. The COO will ensure the seamless functioning of the organizations internal systems, processes, and structures to drive high-impact...

  • Front Office Operations and Executive Assistant

    7 days ago

    Bengaluru, Karnataka, India InfyStrat Full time

    About the RoleWe are looking for a dynamic, well-organized, and proactive professional to manage our front office operations, day-to-day administration, and executive support for the leadership team. This is a key role that helps ensure smooth workplace operations and a great visitor/employee experience.Key ResponsibilitiesFront Office & ReceptionManage...

  • HR Manager

    1 week ago

    Bengaluru, Karnataka, India Entrust Family Office Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    About Entrust Family OfficeEntrust Family Office is a leading Multi-Family Office committed to serving ultra-high-net-worth individuals (UHNI) and uber-wealthy families with a comprehensive range of financial and non-financial services, tailored to their unique needs.Role OverviewEntrust Family Office is seeking a seasoned and strategicSeniorHR...

  • Alpha Data Operations, Officer

    7 days ago

    Bengaluru, Karnataka, India State Street Full time

    Job Description SummaryState Street's Alpha Operations team is looking for an Officer in Alpha Data Operations team in India. Alpha Data Operations is the Global Data Management team supporting global clients within investment industry for daily support in the Production and CUAT environment.As Alpha Data Operations Officer you willDeliver Accurate and...