Shared Services Coordinator

We Are?

We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects.

For over 50 years, we've been energizing our clients across the world with unrivalled expertise, equipment, and technology that supports the entire asset life-cycle offshore and on land.

We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.

Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves all designed to help our clients optimize performance, enhance reliability, and improve efficiency.

With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way.

The Role and Responsibilities

• The Invoicing Coordinator is primarily responsible for providing invoice / billing duties across the various business lines and assisting with general cost engineering.
• Generate best value for the company through accurate and timely invoicing and effective management of a Business Lines commercial activities.
• The Coordinator may be called upon to undertake other duties at the request of their functional or business line manager.

Main Responsibilities & Key Result Areas

• Liaising with the Global Finance team in regard to invoicing duties.
• Prepare, raise and issue sales invoices, ensuring compliance with relevant contract/PO and that all required back-up documents are included.
• Create, maintain, update & check billing schedules incorporating all charges in preparation for submission of invoices
• Tracks spend per job against PO value committed to by clients.
• Liaising with Aberdeen Commercial team to assist with responding to any invoicing queries from clients
• Review aged debtors list issued by finance and follow up on for any overdue invoices raised with the clients operational / supply chain contacts (not with client AP contact)
• Provide guidance and support to commercial administrators with regards to the updating of billing schedules and recoverable costs and charges to be included
• Assist in the preparation of cost accrual and ensure submission in accordance with corporate finance requirements and timetable
• Assist with accurate internal and external contract cost reports, distributing and facilitating reviews with the project manager/engineer responsible.
• Monitor and report on expenditures against client purchase order values, proactively flagging when spend approaches or exceeds the committed PO amount
• Review of invoices and schedules to ensure that they are presented to the client correctly and in a timely manner such that they are paid on the due date.
• Other work as directed by management.

The Requirements

Qualifications

Essential

• Any Bachelor's Degree Holder or Undergraduate
• Previous invoice generation experience
• Previous cost control / contract engineers role

Preferred

• Commercial administration experience

Experience, Competence, Skills & Knowledge

Essential

• Candidates shall have good communication skills and have self-confidence; such they can deal with high-pressure situations.
• Experience with computer-operating software.
• Able to adopt the concept of continuous improvement
• Ability to learn and follow processes, procedures and company specific systems
• Competent computer skills (Microsoft office)

Preferred

• Ability to work under pressure
• Flexibility

Diversity & Inclusion

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.