HR and Placement Assistant

Recruitment Support:

•      Assist in the recruitment process by posting job openings, reviewing resumes, and scheduling interviews.

•      Coordinate with candidates and hiring managers to schedule interviews and assessments.

•      Maintain the applicant tracking system and ensure data accuracy.

Onboarding Assistance:

•      Support the onboarding process for new hires, including preparing documentation and facilitating orientation sessions.

•      Assist in the completion of new hire paperwork and ensure a smooth transition for new employees.

Placement Coordination:

•      Aid in the coordination of student placements and internships by liaising with educational institutions and industry partners.

•      Help maintain a database of potential employers and job opportunities for students.

•      Assist in monitoring and evaluating the performance of interns during their placements.

Placement Coordination:

• Collaborate with educational program managers and career services teams to understand placement requirements and objectives.
• Coordinate placement activities, including job postings, employer outreach, and candidate screening, to match learners with relevant internship or job opportunities.

Industry Partnerships:

• Develop and maintain relationships with industry partners, employers, and recruitment agencies to source internship and job opportunities for learners.
• Attend industry events, career fairs, and networking sessions to promote placement services and establish partnerships with potential employers.

Candidate Support:

• Provide guidance and support to learners throughout the placement process, including resume preparation, interview coaching, and job search strategies.
• Conduct mock interviews, career counseling sessions, and workshops to help learners enhance their employability skills and market themselves effectively to employers.

Placement Tracking and Reporting:

• Maintain accurate records of placement activities, including candidate profiles, job placements, and employer feedback.
• Generate reports and analytics on placement outcomes, trends, and success rates to measure the effectiveness of placement initiatives and inform program improvements.

Employer Engagement:

• Act as a liaison between learners and employers, facilitating communication and negotiations regarding internship/job offers, compensation, and terms of employment.
• Gather feedback from employers and learners to identify areas for improvement and enhance the quality of placement services and partnerships.

Compliance and Documentation:

• Ensure compliance with relevant regulations, policies, and guidelines governing internships, employment, and student placement programs.
• Maintain documentation related to placement agreements, contracts, and confidentiality agreements in accordance with company policies and legal requirements.

Career Services Support:

•      Provide administrative support for career counselling and guidance services to students.

•      Assist in organizing career fairs, workshops, and networking events to connect students with potential employers.

Documentation and Record Keeping:

•      Maintain accurate and up-to-date employee and student records.

•      Handle documentation related to placements, internships, and recruitment activities.

Training and Development Assistance:

•      Support the identification of training needs and the coordination of employee training programs.

•      Assist in organizing and tracking training sessions and workshops.

Employee Relations Support:

•      Assist in addressing employee concerns and inquiries.

•      Help maintain a positive work environment by supporting employee engagement initiatives.

Compliance Assistance:

•      Ensure compliance with labour laws and regulations in documentation and processes.

•      Assist in the preparation of compliance reports and audits.

Data Entry and Reporting:

•      Input and maintain data related to HR and placement activities.

•      Generate reports on recruitment, placement, and employee-related data as needed.

General Administrative Support:

•      Provide general administrative support to the HR and Placement Officer or department.

•      Handle phone calls, emails, and other correspondence as needed.

Continuous Improvement:

·      Assist in identifying areas for process improvement within HR and placement activities.

Stay updated on relevant industry trends and best practices.