Procurement and Back Office Executive

2 weeks ago

Gurgaon, Haryana, India Anadrone Systems Pvt Ltd Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Job Summary:

We are seeking a detail-oriented and proactive Support Procurement & Back-Office Operations Executive to assist in seamless procurement processes, back-office operations, and GEM tender filing. The ideal candidate will coordinate with vendors, manage procurement documentation, ensure timely deliveries, maintain accurate operational records, and support government procurement initiatives via GEM.

Key Responsibilities:

Procurement Support:


• Assist in the end-to-end procurement process, including vendor identification,

quotations, and purchase orders.


• Maintain vendor databases and track supplier performance.


• Coordinate with internal stakeholders to understand procurement requirements.


• Ensure timely follow-up with vendors for deliveries, invoices, and pending orders.


• Support cost optimization initiatives and maintain procurement records for audit

purposes.

GEM Tender Filing:


• Prepare and submit tenders on Government e-Marketplace (GEM) as per

organizational requirements.


• Ensure compliance with GEM guidelines and timelines.


• Maintain records of submitted tenders, bids, and vendor communications.


• Coordinate internally for necessary approvals and document verification.

Back-Office Operations:


• Handle administrative tasks such as data entry, record keeping, and

documentation management.


• Ensure accurate and timely processing of invoices, payments, and

reconciliations.


• Maintain operational dashboards, reports, and MIS as required.


• Assist in coordinating logistics, inventory management, and internal support

requests.


• Support compliance and process adherence in line with company policies.

Qualifications & Skills:


• Bachelor's degree in Business Administration, Operations, Supply Chain, or a

related field.


• 1–3 years of experience in procurement support, back-office operations, and

GEM tender filing.


• Strong organizational skills and attention to detail.


• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with ERP

systems.


• Knowledge of Government e-Marketplace (GEM) tender processes.


• Effective communication and coordination skills.


• Ability to multitask and work in a fast-paced environment.

Key Attributes:


• Proactive and solution-oriented approach.


• High level of accuracy and reliability.


• Strong teamwork and stakeholder management skills

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