Payroll Administrator

Role: Payroll Administrator (India)

Workplace: Bangalore (Hybrid)

Work dimension: full-time

Type: Payroll Specialist

Role and Responsibilities

The role will be responsible for administration of payroll of Syndigo India. To ensure timely and accurate processing of payroll for approx. 330 employees of Syndigo India.

The Payroll Administrator will be responsible for providing external payroll bureau with all payroll data each month. This includes:

• New starters and leavers each month
• Changes in fixed pay, title or department.
• Variable pay due such as commission and bonuses.
• Allowances such as Shift Allowances, Telephone/Internet Allowances and Team Lunch Allowances.
• Review all employee expense claims and process for payment.
• Preparing monthly payroll reports for management review, such as total hours Headcount/ Turnover
• Checking Payroll reports from payroll bureau to ensure updates have been correctly processed by payroll bureau.
• Ensure payroll timetable is adhered to ensure payroll payments are made on last working day of the month.
• Complete all payroll related filings are completed on time and associated payments made to tax authorities and pension providers.
• Reconcile payroll register with cost to company to payroll related payments and create payroll journal for posting to general ledger system.

Required Skills and Experience:

• Excellent communication and organisational skills to work with people from all levels of the company.
• Proficient in Microsoft Office at least basic proficiency in MS Word and intermediate level of Excel
• Experience and knowledge with payroll laws in India and associated government bodies
• Ability to multitask effectively. Responsibilities include processing employee timesheets and expenses, capturing payroll related data from various sources, creating payroll reports and completing payroll tax filings. These duties tend to change day-to-day.
• Excellent written and verbal communication skills with employees, managers on a regular basis. Able to clearly explain their actions when faced with questions from employees or managers regarding their pay or deductions made from them. Able to write clearly when communicating with third-party vendors about issues pertaining to processing employee pay.
• Detail-oriented. To carefully review all documentation related to payroll processing before making any changes or updates to payroll processing for the company's employees.
• Ability to work independently. Self-motivation to work independently.
• Good analytical skills. Strong analytical skills to understand how various parts of the payroll system work together and how they affect each other. Able to work with a lot of new information at once, which requires them to be able to process data in a productive manner and help troubleshoot problems or make adjustments.
• Process improvement. Able to identify and implement improvements in payroll data capture and processing. Able to use MS Forms or Excel to process payroll data efficiently and accurately.
• Strong organizational skills to keep track of everything that impacts payroll at all times. This includes keeping up with paperwork and files, handling any issues that arise during the course of business and communicating effectively with employees, managers and third party payroll that have questions about India payroll.

Candidate Profile:

• University degree preferably in Accounting, Finance or Economics.
• Good experience (minimum 2 years) of payroll or similar finance administration role.
• Fluent in English - a prerequisite as role requires regular communication with European Chief Financial Officer based in UK and group accounting team in US
• Very good knowledge of MS Office skills, especially Excel to Intermediate or Advanced level;
• Ability to organize and prioritise own time and workload to meet deadlines while working with remote colleagues and line manager.
• Experience of NetSuite accounting software would be an advantage.

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