Global Real Estate- Lease Analyst

GENERAL PURPOSE

Responsible for the administration of lease agreements, ensuring compliance, tracking critical dates, and supporting various stakeholders with lease-related inquiries. In support of real estate managers and lease accountants, works collaboratively to manage and track lease data in support of the global real estate portfolio.

Essential Functions

• Strong attention to detail, excellent communication skills and a solid understanding of lease terminology
• Portfolio wide lease abstraction and management; inputs, updates, reviews, validates, and manages lease agreements and related documents
• Maintains an organized and accurate database of all lease documents, amendments and reconciliation
• Tracks critical lease dates and terms (i.e.: renewals, expirations, rent escalations, break clauses, notice periods, rent free periods, abatements, etc.) to ensure timely action
• Ensures compliance with lease terms, conditions and company policies
• Prepares and presents periodic and ad hoc reports including lease obligations, lease changes, critical date tracking, and status to key stakeholders
• Reviews annual rent escalations to confirm they match the lease terms
• Validates landlord invoices for pass-through expenses like insurance, taxes and maintenance
• Assists in audits related to lease agreements and financial reporting
• Serves as the primary point of contact for internal teams regarding lease inquiries
• Collaborates with legal and finance teams to address lease-related issues
• Assists in budgeting and forecasting lease expenses
• Coordinates with finance to ensure timely rent payments
• Works with accounting to reconcile lease-related expenses
• Manages lease administration software to track and manage lease data
• Ensures the accuracy and integrity of lease data in the system
• Supports the real estate team with portfolio administration, including renewals, amendments, terminations, SNDAs, and Estopple certificates
• Ensures smooth transition from real estate to accounting for new locations, renewals, and closures.
• Identifies and communicates significant risks and solutions to relevant MillerKnoll stakeholders at all levels.
• Performs additional responsibilities as requested to achieve business objectives.

Additional Essential Functions

Performs additional responsibilities as requested to achieve business objectives.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Education/Experience - Not Parsed

Licenses and Certifications

Skills And Abilities

• Bachelor's degree in business administration, Real Estate, Finance or related field.
• Proven experience as a lease administrator or in a similar role
• Experience working with global real estate portfolios and lease compliance standards
• Excellent organizational skills and attention to detail
• Expert knowledge of real estate principles, lease terminology, legal documentation, and financial concepts specific to retail real-estate
• Familiarity with accounting standards for leases and real estate transactions
• Understanding of real estate principles, concepts and of legal terms specific to real estate.
• Experience with Lease Administration system and tools, proficiency in Visual Lease a plus.
• Ability to troubleshoot lease software and lease data issues independently.
• Excellent communication skills, both written and verbal
• Demonstrated ability to effectively use office automation, communication, software and tools currently used in the MillerKnoll office environment, specific proficiency in Microsoft365, Excel, and Smartsheets a plus.
• Solution-focused with the ability to identify pros/cons and risks/benefits of competing agendas and solutions.
• Strong data management skills, with the ability to conduct data reconciliation and validation
• Collaborative mindset with the ability to work across functions (real estate, finance, legal)
• Ability to manage multiple tasks and prioritize in a fast-paced, global environment with ability to meet deadlines and monitor critical dates
• Must be able to perform all essential functions of the position with or without accommodations.