Admin Assistant

7 hours ago

Mumbai, Maharashtra, India Aspect Infrastructure and Construction Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Job Description – Senior Admin Officer (Construction)

Reporting to: Project Manager / Admin Head

Qualifications: Graduate in any discipline (B.A / B.Com / BBA preferred)

Age: Up to 30 years

Experience: 2–8 years in administrative work at a Construction Site / Civil Contractor / Real Estate Firm

Computer Knowledge: MS Word, MS Excel, Email Communication

Other Specific Experience: Knowledge of site documentation, attendance management, vendor coordination

CTC Budget: ₹3.0 LPA – ₹6.0 LPA

Email:

Key Responsibilities:

  • Oversee daily administrative and site office operations to ensure smooth workflow.
  • Maintain attendance, leave records, daily manpower reports, and biometric system coordination.
  • Manage petty cash transactions, vendor payments, vouchers, and regular bill submissions.
  • Coordinate with Purchase, Accounts, and HR departments for material tracking, vendor documentation, and staff-related queries.
  • Maintain accurate records of inward/outward materials, gate passes, delivery challans, inventory logs, and equipment movement.
  • Assist the Project Manager in preparing day-to-day reports, compliance documents, MOMs, and official correspondence.
  • Monitor housekeeping, security staff, pantry items, office supplies, and ensure proper facility management at the site.
  • Handle visitor management, site access permissions, and ensure proper safety induction for new workers.
  • Ensure timely renewal of statutory documents such as labour licenses, vendor agreements, and compliance paperwork.
  • Coordinate travel, accommodation, and logistics arrangements for site staff and vendors when required.
  • Maintain filing systems (physical and digital) for all administrative, statutory, and contractor-related documents.
  • Support in organizing site meetings, ensuring availability of resources, and maintaining meeting records.
  • Act as a communication link between the site office and head office for all administrative updates.
  • Ensure adherence to company policies, safety guidelines, and best administrative practices.

Job Type: Full-time

Pay: ₹300, ₹600,000.00 per year

Benefits:

  • Health insurance

Work Location: In person

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