Assistant Manager
2 days ago
Position Overview:
We are seeking a dedicated and detail-oriented accounts executive with specific experience in vendor management, purchase order and budgets management experience to join our Tax Reporting and Compliance team. This role is critical in managing the financial interactions with our outsourced vendors, ensuring accurate budget tracking, and maintaining efficient purchase order (PO) processes. The ideal candidate will have strong organizational and communication skills, as well as experience in budget management and vendor relations.
Key Responsibilities:
1. Purchase Order Creation and Management: - Create and process purchase orders for various back office services. - Ensure all POs are accurate, approved, and aligned with budget allocations.
2. Vendor Communication and Relationship Management: - Act as the primary point of contact for vendors regarding POs, invoices, and payments. - Resolve any discrepancies or issues related to vendor invoices and payments.
3. Budget Tracking and Management: - Monitor and track spending against approved budgets for outsourced services. - Provide regular reports and updates on budget status to the management team. - Identify and report any variances between actual spend and budgeted amounts. Maintain and track Monthly Accruals and report.
4. Approval and Compliance: - Ensure all POs and invoices comply with company policies and procedures. - Obtain necessary approvals for POs and track the approval process.
5. Dashboard Preparation and Reporting: - Develop and maintain dashboards to track key metrics related to vendor spending and budget management. - Prepare detailed reports for monthly business review meetings with stakeholders.
Qualifications & Skills: -
Bachelor's degree in Finance, Business Administration, or a related field. - Proven experience in purchase order management, vendor relations, and budget tracking. - Strong analytical skills and attention to detail. - Excellent communication and interpersonal skills. - Proficiency in Google Suite, particularly GSheets & Gslides. - Experience with financial management software and tools. - Ability to work independently and manage multiple tasks simultaneously.
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