ive-Finance ( SAP PR,PO Creation & Service Entry Sheet-SES)

2 weeks ago

Gurgaon, Haryana, India STL Digital Full time ₹ 15,00,000 - ₹ 28,00,000 per year

We are seeking a detail-oriented and experienced Sr.Executive-Finance & Accounts to oversee and manage all financial operations related to IT procurement, vendor payments, budgeting, accruals, and contract compliance. The ideal candidate will have deep knowledge of SAP processes, hands-on experience in purchase requisitions/orders (PR/PO), service entry sheets (SES), invoice processing, and strong coordination skills with internal teams and external vendors.

Key Responsibilities (KRAs):

  • Manage end-to-end PR to PO lifecycle, including PR creation, PO creation with ref to contracts, SES / GRN creation and follow up for payment.
  • Coordinate with vendors/service providers for timely invoice submission as per the agreed billing cycles (monthly, bimonthly, quarterly, yearly).
  • Review invoices in line with contract/COO (Contractor-Owned Operations) services scope; obtain user approvals before SES creation.
  • Track SES through its lifecycle, from creation to full release, and maintain a weekly/monthly SES database.
  • Share SES numbers with vendors and ensure submission of corresponding invoices to the invoice processing team.
  • Resolve invoice-related queries using the VIM (Vendor Invoice Management) system, coordinating with users, vendors, and finance stakeholders.
  • Monitor and track Invoice-to-SES, Invoice-to-GRN (Goods Receipt Note) processes to ensure timely payments.
  • Create and track Purchase Requisition Forms (PRF) until full release; maintain a PR database.
  • Prepare and report monthly accruals; respond to finance team queries regarding accruals.
  • Monitor contract & COO values and validity, ensuring compliance with organizational standards.
  • Track, analyze, and report on financial activities weekly/monthly; provide updates to the IT leadership team.
  • Evaluate vendor/supplier performance, ensuring adherence to service-level agreements, pricing terms, and delivery timelines.
  • Manage the IT budget, ensuring accurate forecasting, cost tracking, and reporting.
  • Experience in preparing, presenting Monthly Budget Reviews (monthly/yearly spend pattern, forecasting etc.) to Executives

Must-Have Requirements:

  • Deep knowledge and hands-on experience in SAP, specifically in:

  • Purchase Requisition (PR)/Purchase Order (PO) creation

  • Service Entry Sheet (SES) and GRN management

  • SCN (Service Confirmation Note) handling

  • Familiarity with the invoice payment process

  • Experience managing IT-related procurement and payment processes

Good-to-Have Requirements:

  • Proficiency in Microsoft Office for day-to-day reporting and analysis
  • Strong understanding of corporate billing, call-out PO creation, accruals, and contract tracking
  • Knowledge of SAP MM and associated PR to Payment Reports
  • Excellent communication and stakeholder management skills
  • Strong analytical and problem-solving skills

Educational Qualifications:

  • Bachelors degree in finance, Accounting, Business Administration, or a related field
  • Professional certification or postgraduate qualification is a preferred

Additional Information:

  • This role requires close coordination with IT, Finance, Procurement, Vendor Management, and invoice teams
  • Prior experience in the Oil & Gas or Infrastructure sector would be an advantage.

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