Executive Assistant to Chief Executive Officer

3 days ago

Mumbai, Maharashtra, India The PixelArt Company Inc Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Location:
Malad West (On-site )

Shift Hours: 10 AM to 6PM (Monday to Friday)

Role Type:
Full-time

About the Role

We are seeking a highly efficient and proactive
Executive Assistant (EA) to the CEO
who can manage a wide range of administrative, operational, and coordination tasks across our Talent Acquisition, Logistics, and Warehousing verticals. The ideal candidate will be detail-oriented, adaptable, and capable of handling fast-paced operations while ensuring smooth communication and execution for the CEO's office.

Key Responsibilities
1. Executive & Administrative Support

  • Manage the CEO's calendar, scheduling, travel plans, and daily priorities.
  • Handle email correspondence, draft communications, and ensure timely follow-ups.
  • Prepare MIS reports, business decks, proposals, and meeting summaries.
  • Maintain confidentiality of strategic, operational, and personnel-related information.

2. Coordination Across Business Verticals

  • Liaise with Talent Acquisition teams for updates on client mandates, candidate pipelines, and business development tasks.
  • Coordinate with Logistics & Warehousing teams to track operational updates, Fulfillment KPIs, client SLAs, and escalations.
  • Follow up with department heads to ensure timely execution of the CEO's directives.

3. Operational & Project Support

  • Track key projects, deadlines, client deliverables, and internal performance metrics.
  • Assist with documentation related to vendor management, client contracts, and operational compliance.
  • Support in coordinating audits, SOP reviews, and process improvement initiatives across warehousing and logistics functions.

4. Stakeholder Management

  • Serve as the central point of contact between the CEO and internal/external stakeholders.
  • Coordinate client meetings, review sessions, and partnership discussions.
  • Ensure smooth communication flow among leadership, operations, HR, and finance teams.

5. Travel, Scheduling & Logistics

  • Plan and manage domestic travel, warehouse visits, and client meeting schedules.
  • Organize itineraries, accommodation, and logistics for business travel.

6. Strategic Assistance

  • Conduct research, gather data, and prepare insights for strategic decisions related to hiring, logistics operations, and warehousing expansion.
  • Support the CEO with preparing dashboards and performance overviews for various business units.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration, Operations, HR, or related fields.
  • 1–3 years of experience as an Executive Assistant
  • Strong communication skills (written & verbal).
  • Excellent time management and organizational skills.
  • Proficiency in Excel, PowerPoint, Google Workspace, and productivity tools.
  • Ability to multitask, prioritize, and work with minimal supervision.
  • High integrity, professionalism, and discretion while handling sensitive information.

What We Look For

  • Proactive and solution-oriented mindset.
  • Someone who can anticipate needs and stay ahead of schedules.
  • Ability to work under pressure and meet deadlines consistently.
  • Strong stakeholder management and follow-up skills.
  • A positive attitude and readiness to support the CEO in dynamic, fast-changing business scenarios.

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