Purchase And Contracts Manager

Contract & Billing Manager / Purchase

Experience: Minimum 10 Years

Educational Qualification:

• B.E. / B. Tech in Civil Engineering (Mandatory)
• Additional qualification in Supply Chain / Materials Management / Business Administration (Preferred)

The position will be based at the project site located in Andheri, Mumbai.

Key Responsibilities

Procurement & Sourcing

• Responsible for end-to-end procurement of civil materials, equipment, and related items.
• Prepare the list of vendors (Material Suppliers) required for project execution (Civil, Electrical, HVAC, Fire Fighting, Concrete, steel Etc.)
• Preparation of comparative statements of quotations.
• Collaborate with the office team to recommend suitable vendors to clients.
• Identify, evaluate, and recommend reliable vendors based on quality, cost, and delivery performance.
• Should be able to administer contract at site i.e. job responsibilities include enforcing contract conditions / clause during execution as required.
• Preparation of contract documents, contract conditions, specification etc. for all discipline.
• Negotiate favourable commercial terms and conditions with suppliers to achieve cost efficiency.
• Ensure timely availability of materials as per project and departmental requirements.
• Maintain strong vendor relationships to support long-term business objectives.

Contract & Vendor Management

• Draft, review, and manage vendor and supplier contracts ensuring adherence to organizational policies.
• Modify and optimize vendor agreements to the organizations advantage.
• Evaluate vendor performance through regular assessment and maintain approved vendor databases.
• Handle vendor issues, disputes, and ensure timely payments as per agreed terms.

Purchase Operations

• Prepare Purchase Orders (POs) ensuring accuracy and compliance with procurement procedures.
• Coordinate for timely receipt of materials, replacements for rejections, and documentation as per ISO standards.
• Conduct cost analysis and bench-marking to ensure cost competitiveness.
• Collaborate with internal departments to plan procurement activities aligned with budgets and schedules.

Project-Centric Procurement

• Align procurement plans with project BOQs, timelines, and budgets to ensure seamless project execution.
• Work closely with project, engineering, planning, and finance teams for procurement forecasting and coordination.
• Oversee logistics and transportation to ensure timely material delivery to sites, including remote locations.
• Promote value engineering by exploring alternative materials, vendors, and cost-effective solutions.

Governance, Systems & Reporting

• Drive procurement operations to ensure transparency, traceability, and efficiency.
• Standardize procurement processes across head office and project sites for consistency and control.
• Lead MIS reporting, cost tracking, vendor audits, and procurement performance dashboards.
• Ensure adherence to legal, ethical, and compliance standards in all procurement activities.

Inventory & Quality Management

• Coordinate with stores and inventory teams to maintain optimal stock levels.
• Implement inventory control measures to prevent overstocking or shortages.
• Collaborate with quality teams to ensure materials meet defined technical and quality standards.

Risk & Cost Management

• Identify and mitigate procurement and supply chain risks.
• Implement contingency plans to manage supply disruptions.
• Continuously identify opportunities for cost reduction and process improvement.

Required Skills & Competencies

• Strong negotiation, communication, and vendor management skills.
• Excellent analytical ability with a focus on cost analysis and budgeting.
• Sound knowledge of procurement laws, contract management, and compliance standards.
• Proficiency in procurement software will be considered an added advantage.
• Leadership qualities with decision-making and team management capabilities.
• Strong organizational, planning, and multitasking abilities.

Experience Required In

1. Sourcing and procurement of building materials.

2. Vendor selection, evaluation, and relationship management.

3. Contract negotiation and administration.

4. Cost analysis and risk assessment.

5. Ensuring compliance with statutory and internal procurement policies.

6. On-time resource delivery and supply chain optimization.