Payroll Administrator, Senior Associate

About Vanguard
Founded in 1975, Vanguard is one of the world's leading investment management companies. The firm offers investments, advice, and retirement services to tens of millions of individual investors around the globe—directly, through workplace plans, and through financial intermediaries.

Vanguard's India Office

Vanguard's office in India is a significant milestone in our global expansion. We are committed to establishing an enduring technology center in Hyderabad, Telangana and are excited to be adding talent who will focus on Artificial Intelligence (AI), mobile, and cloud-based technologies that drive our business outcomes and deliver a world-class experience for our clients.  

Role Summary:

This role compiles and audits payroll data, reconciles errors, and maintains records. Assists in entering and preparing payroll, and answers payroll questions for managers. This role also ensures ongoing compliance with changing payroll legislation and supports resolution of complex queries through collaboration with internal and external partners.

Responsibilities:

• Audits and analyzes relevant data from various sources including Workday and loads data into the payroll system. Applies analytics to audited data before processing payroll, reconciles pay data for accuracy, and provides recommendations for correction.

• Manages and administers base pay and non-base pay components and reconciliations. Maintains compliance with payroll regulations. Maintains compliance with payroll regulations and leads Indian payroll operations with support from a global team, ensuring timely and accurate delivery to crew.

• Researches, analyzes, and resolves complex payroll and compensation-related issues, inquiries, and discrepancies. Troubleshoots and identifies trends in system reports, manages payroll-related queries through ServiceNow ticketing system, and recommends enhancements to improve operational efficiency.

• Tests new requirements or enhancements of the payroll systems. Creates test cases and reports based on business knowledge. Ensures data accuracy and completeness.

• Provides ongoing consultative support, guidance, and direction to management and peers based on knowledge of the payroll system functionality, calculation regulations, and complex payroll and benefits transactions.

• Participates in special projects and performs other duties as assigned, including tasks beyond the scope of Indian payroll when needed.

• Calculations of gross and net pay, including components such as overtime, commissions, bonuses, deferred compensation, benefits, and tax withholdings.

• Maintains payroll-specific records, including wage changes, deductions, new hires, terminations, and leaves of absence.

• Verifies payroll data integrity and oversees reconciliation with general ledger entries and payment outputs.

Qualifications:

• Minimum 2 years of experience in payroll administration, payroll operations, or compensation processing. Experience with Indian payroll is required; exposure to global payroll operations is a plus.

• Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or a related field. Strong accounting background preferred.

• Experience in payroll systems such as ADP, SAP, Workday, Oracle, or similar platforms, with a preference for candidates who have worked on ADP Streamline, ADP Freedom, and Workday integrations specific to Indian payroll.

• Strong understanding of payroll processing, including gross-to-net calculations, deductions, tax withholdings, and compliance requirements, with the ability to handle complex scenarios across different time zones.

• Proficiency in payroll reconciliation and general ledger integration.

• Familiarity with regulatory standards, labor laws, tax codes, and statutory deductions.

• Excellent communication, analytical, and problem-solving skills.

• Detail-oriented with the ability to manage multiple tasks and deadlines. Proficiency in data analytics tools such as Power BI, Excel, and Copilot is preferred.

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Location

This role is based in Hyderabad, Telangana at Vanguard's India office. Only qualified external applicants will be considered.

Our mission

Vanguard adheres to a simple purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

Our commitment to you 

Vanguard takes the same long-term view of your success—at work and in life—with Benefits and Rewards packages that reflect what you care about, throughout all the phases and stages of your life. Our Total Rewards programs provide you and your loved ones with wellness support for key areas in your life: 

Financial wellness 
We're committed to enabling your financial success and provide competitive offers and programs. 

Physical wellness 
We're committed to providing benefits that support your physical health and wellness. 

Personal wellness 
We're committed to providing resources that help support the full scope of your life. 

How we work

Vanguard has implemented a hybrid working model for most of our employees (crew members), designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.