Company Secretary

1 week ago

Delhi NCR, India Headspace Hr Full time ₹ 12,00,000 - ₹ 24,00,000 per year

We are seeking a qualified and experienced Company Secretary to lead the Secretarial & Corporate Governance function for a Listed Company. The ideal candidate will ensure full compliance with SEBI, MCA, Companies Act, and Stock Exchange regulations, while supporting the Board in maintaining the highest standards of governance, transparency, and stakeholder communication.

Key Responsibilities

1. Statutory & Regulatory Compliance

  • Ensure compliance with the Companies Act, 2013, SEBI (LODR) Regulations, SEBI (PIT) Regulations, and other applicable laws.
  • Prepare and file statutory returns, forms, and reports with ROC, MCA, SEBI, and Stock Exchanges (BSE/NSE).
  • Maintain and update statutory registers, records, and minutes as per legal requirements.
  • Ensure timely disclosures, filings, and compliance related to insider trading, shareholding patterns, corporate announcements, and XBRL filings.

2. Board & Committee Management

  • Organize, convene, and coordinate Board Meetings, Audit Committee, NRC, CSR, and other committee meetings.
  • Draft and circulate agendas, notes, presentations, and meeting minutes.
  • Guide the Board on regulatory matters, compliance requirements, and governance frameworks.
  • Manage director appointments, resignations, KMP changes, declarations, and evaluations.

3. Corporate Governance

  • Implement and monitor strong governance processes across the organization.
  • Advise management and the Board on good governance practices and corporate responsibilities.
  • Ensure compliance with corporate governance standards applicable to Listed Entities.
  • Coordinate Annual Board Evaluation, Familiarization Programs, and training of directors.

4. Annual Reports & General Meetings

  • Manage preparation of Annual Report, Secretarial Report (MGT-8), CG Report, and related disclosures.
  • Coordinate and conduct AGM/EGM, including drafting notice, management responses, and minutes.
  • Liaise with RTA for shareholder-related matters: dividend distribution, share transfers, dematerialization, etc.

5. Liaison & Stakeholder Management

  • Act as the primary interface with Regulators, Stock Exchanges, Depositories, Auditors, Legal Counsel, and Shareholders.
  • Handle investor queries, shareholder grievances, and ensure smooth communication to all stakeholders.

6. Corporate Actions

  • Manage corporate events such as dividend declarations, bonus issues, rights issues, ESOPs, buybacks, and mergers/amalgamations.
  • Ensure compliance and documentation for corporate restructuring initiatives.

Qualifications & Requirements

  • Member of the Institute of Company Secretaries of India (ICSI) mandatory.
  • 10+ years of relevant experience, preferably in a Listed Company or Large Corporate Group.
  • Strong knowledge of Companies Act, SEBI LODR, PIT Regulations, and governance best practices.
  • Excellent drafting, communication, and stakeholder management skills.
  • Proficiency in MCA21, NSE/BSE portals, and XBRL filings.
  • Ability to manage strict timelines, multitask, and maintain confidentiality.

Key Competencies

  • Attention to detail & accuracy
  • Strong ethics and integrity
  • Governance mindset
  • Strategic thinking
  • Problem-solving & analytical ability
  • Executive-level communication

    Role & responsibilities

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