O&M Coordinator

2 weeks ago

Ahmedabad, Gujarat, India Artha Energy Resources Full time ₹ 5,00,000 - ₹ 8,00,000 per year

Role Definition

O&M Coordinator – Supports overall backend operations, documentation, and coordination for multiple solar O&M sites.

Responsibility Deliverable

  • Contract & Documentation Management
  • Client Coordination & Query Resolution
  • Payment & Inter-Department Coordination
  • Backend Operations & Reporting

Tasks & Activities

  • O&M Proposal and Contract Renewal : Draft and format new O&M proposals and renewal documents.
  • Track contract expiry dates and initiate renewals in advance.
  • Coordinate with business, legal, and finance teams for approvals.

  • Maintain signed agreements in both hard and soft copies.

  • Documentation Management (Hard & Soft Copies) : - Create and maintain filing systems for all O&M documents.

  • Scan, label, and upload documents to Asset Connect or shared drives.
  • Conduct monthly document audits to ensure completeness and accuracy.

  • Retrieve documents as and when required for audits or client reference

  • Coordination with Legal Department : Share draft agreements with Legal for review.

  • Track agreement review and approval status.
  • Follow up for notarization or stamping where required.

  • Keep record of executed agreements and circulate final copies to relevant teams.

  • Client Query Resolution Support : - Collect client queries from emails or meetings.

  • Coordinate with performance analysis and O&M site teams for input data.

  • Payment Follow-up & Internal Coordination : - Prepare payment status tracker for all clients.

  • Send reminders and follow-up emails for outstanding payments.

  • Coordinate with Finance/Accounts for receipt confirmation.

  • HOTO Documentation Follow-up : Track HOTO status for new and ongoing projects.

  • Coordinate with Project team for pending document collection.

  • Verify completeness of documents before O&M handover.

  • Client Meeting Coordination : Arrange monthly, quarterly, and yearly meetings with clients and ensure reporting readiness.

  • Prepare MOM (Minutes of Meeting) and circulate after meetings.
  • Procurement, Admin & Travel Desk Coordination : Follow up for materials, logistics, and travel arrangements for O&M operations.

Measurement Metrics

  • 100% renewal of contracts before expiry.
  • All agreements uploaded to Asset Connect within 2 working days of execution.
  • Payments followed up within 2 working days of due date.
  • 100% MIS updates by defined timeline
  • HOTO documentation completed before O&M handover.

Skills: documentation,tally erp,coordinate meetings,hoto documentation,o&m praposal

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