Junior Assistant Manager

2 weeks ago

Mumbai, Maharashtra, India Aeries Technology Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Roles and Responsibility

Job Title: Assistant Manager Travel Department

Department: Administration / Travel

Reports to: Administration Head

Location: Prabhadevi West near Siddhivinayak Temple

Employment Type: Full-time

Job Purpose:

To support and manage travel operations efficiently, ensuring smooth coordination of domestic and international travel arrangements for employees , business stakeholders and Chairman office while optimizing costs and maintaining compliance with company travel policies.

Key Responsibilities:

  • Coordinate and manage end-to-end travel arrangements including flights, hotels, visas, ground transport, fleet and insurance with the travel service providers
  • Liaise with travel agencies, vendors, and internal stakeholders to ensure efficient booking processes and cost-effective travel plans.
  • Engagement of travel service providers .
  • Review and verify travel requests, approvals, and expense claims in line with company policies.
  • Maintain updated records of travel expenses, bookings, and vendor performance.
  • Ensure timely processing of invoices and reconciliation with accounts.
  • Monitor travel trends and suggest improvements to the companys travel policy.
  • Provide 24/7 support for critical travel emergencies and last-minute changes.
  • Ensure compliance with immigration laws, visa regulations, and international travel guidelines.
  • Prepare periodic reports and MIS for management review.
  • Use corporate travel booking tools ( received from the service providers ) effectively.
  • Implement or support automation in travel request workflows and approvals.
  • Ensure all bookings and communication are logged in internal tracking system

Qualifications :

  • Diploma / bachelors degree in Travel & Tourism, or a related field.
  • Minimum years of experience in a corporate travel role, with at least 12 years in a supervisory or assistant manager role.
  • Strong knowledge of travel booking platforms (e.g., Amadeus, Galileo, Sabre).
  • Understanding of travel policies, visa requirements, and compliance issues.

Skills and Competencies:

  • Excellent organizational and multitasking abilities.
  • Strong negotiation and vendor management skills.
  • Proficient in MS Office (Excel, Word, Outlook).
  • Good communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to work under pressure and meet tight deadlines.

Key Performance Indicators (KPIs):

  • Cost savings achieved through effective vendor negotiations.
  • Travel policy compliance rate.
  • Employee satisfaction with travel services.
  • Accuracy of travel documentation and reporting.
  • Timeliness in bookings and reimbursements.

The Job responsibilities of the candidate shall include but not limited to the Job Description & to perform any other tasks/functions as required by the Company

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