Order Management Admin

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation.

The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few. Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

The product design and application engineer in Gutor shall work in a multi-national, multi-faceted team of leading engineers and experts. In this role, the engineer can demonstrate one's skill and experience through exciting development projects, including sustainability projects, new product development/introduction, industrial standard compliance, cost-optimization and design standardization. The engineer will also support assembly, testing, quality and site related troubleshooting, and work closely with all other departments to ensure relevant process and products in Gutor are of excellent quality and in a timely mannerSUMMARY OF JOBThe

Order Processing Specialist has the responsibility to manage order booking using the specified electronically tools in a daily basis. Also, responsible to perform daily invoicing functions and billing processes. This position requires to be specialist of at least in

Order Registration or Invoicing role. The Order Processing Specialist coordinate and work closely with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export departments to ensure that every order is processed on time.

The individual must be able to work independently and as part of the team, manage all communication with team members and ensure compliance to time frame and quality. ESSENTIAL DUTIES AND RESPONSIBILITIESOrder Registration & Project Administration:Accurately enter and process order booking in a timely manner Process and follow up to complete the Order Registration Process (ORP)Handling data of the Project Builder in SAP according to project overview and customer's POIssue customer PO acknowledgement

Process project Change OrderProcess material upload (BOM / ECO)Uploading timesheet in a weekly basis

Data control in Siebel (enter and update Assets)Invoicing:Generating invoices — advance payment, partial and final invoice

Focal person dealing with communication on Bank Guarantee related issue

Handling billing milestone for projects

Monitoring and generating billing milestone report

To ensure Letter of Credit is received from customer's Bank before releasing the shipment

Working closely with Banks to ensure Bank Guarantee is accurately processed within the time frame

Cooperation with the finance department to resolve invoice and pricing issues

Actively works with Project Managers to update the payment milestone

Issue of Debit / Credit NotesKNOWLEDGE AND SKILLS – REQUIREDMust posses at lease a Diploma/Degree in Business Administration/ Accountancy /Finance or relation field2– 3 years in the related position

Good knowledge of: SAP, Excel, Words, Notes, Siebels, OutlookAbility to prioritize, multi-task for maximum efficiency without sacrificing accuracy

Excellent written and verbal communication skills

Demonstrate account ownership and organizational skills

Ability to work effectively in a team and independently

Ability to work in a face-paced environmentPERSONAL ATTRIBUTESAdaptibility InitiativeReselience Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.