Personal Secretary/ Assistant

2 days ago

Hyderabad, Telangana, India Square One Overseas Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Role & responsibilities ( NOTE : MALE Candidates only)

Key Roles & Responsibilities

1. Administrative & Office Management

  • Manage and organize the executives calendar, appointments, and meetings.
  • Schedule and coordinate internal and external meetings, conferences, and travel itineraries.
  • Prepare meeting agendas, take minutes, and ensure follow-up on action items.
  • Maintain and organize official records, files, and confidential documents.
  • Screen calls, emails, and correspondence respond or redirect as appropriate.

2. Communication & Coordination

  • Serve as the primary point of contact between the executive and internal teams, clients, or external stakeholders.
  • Draft, review, and manage emails, letters, and official communications.
  • Coordinate with different departments to ensure smooth workflow and timely updates for the executive.
  • Handle sensitive and confidential information with discretion.

3. Travel & Event Management

  • Plan and arrange national/international travel, accommodation, and logistics.
  • Prepare itineraries, expense reports, and reimbursement documentation.
  • Assist in organizing corporate events, board meetings, and client interactions.

4. Reporting & Documentation

  • Prepare reports, presentations, and summaries as requested by the executive.
  • Keep track of project progress and provide periodic updates.
  • Maintain daily/weekly/monthly schedules, task trackers, and status reports.

5. Executive Support & Personal Assistance

  • Remind and brief the executive about upcoming meetings, tasks, and deadlines.
  • Manage personal tasks (if required) such as personal appointments, memberships, or household coordination.
  • Maintain confidentiality and professionalism at all times.

6. Operational Support

  • Liaise with HR, Finance, and Administration departments for office needs or approvals.
  • Handle visitor management and client hospitality.
  • Monitor and manage office supplies or petty cash related to the executives office.

Desired Skills & Qualities

  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management abilities.
  • Discretion and confidentiality.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Professional appearance and demeanor.
  • Ability to multitask and prioritize efficiently.

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