Senior Analyst Accounts Payable

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Business Unit: Finance – Accounts Payable

About JLL:

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to re-imagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people, and our communities. JLL is a Fortune 500 company with annual revenue of $16.6 billion, operations in over 80 countries and a global workforce of more than 96,000 as of October 31, 2021. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this job involves:

Reporting to a Team Leader with team size of 8-10 members

Process various types of accounts payable transactions including supplier invoices & credit notes accurately and within agreed turnaround time

Initiate payment processing and regulate duplicate payment and process controls while ensuring all invoice payments are made on time

Ensure that each transaction follows the mandate and is approved by appropriate approvers in case system mandates are not in place

Communicate effectively and work closely with Site managers, Surveyors, Suppliers, and other finance functions in resolving matching, coding, funding, approval etc. related issues via phone or email

Carry out Supplier reconciliation on calendar-based frequency or ad hoc as required by process accurately and within defined TAT

Display process ownership. Regularly follow up with all concerned teams to ensure suppliers get paid on time

Ensure 100% compliance to RICS & ISAE guidelines. No exceptions allowed

Coaching & mentoring of other team members along with delivering trainings to suppliers and site teams

Quality check analyst and peer output and maintain error logs. Ensure production logs of analysts and self are updated at all times

Track, monitor and report KPIs at a system / client level periodically, as directed by Team Leader

Assist in month end reporting and MI preparations

Process daily and weekly reports for multiple sites and vendors ensuring all deadlines are met in a high volume and exceptions driven environment

Ensure prioritisation & urgent payment requests are attended to promptly

Keep the Team Leader fully informed of all potential issues, challenges and KPI misses

Communicate with internal and external customers and suppliers, as needed

Set up mechanism to map AP metrics e.g., paid on time, PO compliance, AP cycle time, exception rates etc. and bring in industry best practices

Sounds like you? To apply you need to be/have:

Accounting graduate with excellent verbal and written communication skills

2 – 4 Years of experience in Account Payables

Knowledge of entire Source to Pay cycle is an added advantage

Experience of real estate environment and accounting would be an added advantage

Understands UK banking platforms and accounting codes used in AP

Candidate should be dynamic and open to work on multiple systems and processes across Account Payables

Ability to multi-task, work effectively under pressure, prioritise, and manage workload to meet client needs

Willingness to initiate discussions and collaborate with site staff and accountants to improve AP processes

Understand training needs. Ability to conduct trainings across a varied set of teams

Able to drive productivity of assigned team members

Demonstrate consistency in values, principles, and work ethic

Willingness to take on new challenges, responsibilities, and assignments

Understanding of and commitment to client services

A desire to work within a diverse, collaborative, and driven professional environment.

Accuracy, prompt and have an eye for detail

Ability to maintain confidentiality concerning client financial data

Excellent interpersonal skills and ability to work overtime when required

Performance objectives

Responsible for processing of supplier invoices, on time payment and manage exceptions processes

Responsible for completing supplier reconciliations and jointly conduct calls with UK teams

Identify and prevent duplicate invoices. Rigorously chase suppliers and site teams to recover monies

Responsible to drive process metrices like, PO compliance, paid on time, cycle time, AHT etc.

Minimise risk and provide improvement ideas to Team Leader

Ensure turnaround time and accuracy thresholds of team members and self are met / exceeded every month

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.