Government Tender Field Liaison

We're hiring a people-first field professional who can visit government offices, map the decision chain, and build warm, professional rapport with everyone involved in a tender—from front-desk/office support staff to section officers, evaluators, and managers. You'll keep us informed on tender status, clarifications, corrigenda, and submission logistics, and ensure Micronix is seen as a responsive, compliant, and helpful vendor partner.

Important: This is a relationship & coordination role—not a backdoor. All interactions must follow government rules, CVC guidelines, and our anti-bribery policy.

What you'll do

• Field Visits & Rapport
• Make courteous, regular visits to concerned departments/PSUs; maintain a contact map (front desk → dealing assistant → section officer → under/assistant engineer → accounts → approving authority).
• Build trust through updates, reminders, and documentation support
• Tender Visibility & Follow-Through
• Track key dates (pre-bid, site visits, submission, opening); confirm room/desk, token/queue process, envelope/label rules, and any physical document quirks (notary, stamp paper, initials, paging).
• Collect/submit hard copies where required; coordinate challans, DD/EMD instruments pickup/drop; liaise for gate passes and visitor entries.
• Pre-Bid & Clarifications
• Attend pre-bids/site visits; take minutes; escalate clarifications internally; follow up for corrigenda and addenda.
• Status Intelligence
• Politely check file movement/status, corrigendum likelihood, and evaluation stage; keep the bid team updated daily during critical windows.
• OEM/Partner/Bank Touchpoints
• Coordinate collection of MAF/OEM letters, BG/EMD, solvency and other certificates; ensure originals/copies are in the right format.
• Documentation Hygiene
• Maintain a tidy "bid-room" pack: checklists, annexures, seals/signatures, paging, and courier logs; ensure zero submission defects.
• Reporting
• Daily visit log (people met, outcomes, next steps), weekly pipeline movement report, and risk flags.

Must-have skills

• Relationship building in govt settings: Confident, polite, patient; knows how to approach and communicate with staff at every level respectfully.
• Process discipline: Checklists, follow-ups, and time management—especially in the last 72 hours before submission.
• Communication: Hindi & English required; Bengali strongly preferred (add any regional language as plus).
• Documentation basics: Understands affidavits, notarization, stamp paper, paging/signing, envelope formats, challans/DD/BG handling.
• Tools: WhatsApp/Email etiquette, MS Office/Google Sheets, basic CRM or tracker updates.
• Mobility: Comfortable with frequent intra-city travel; two-wheeler preferred (TA/DA reimbursed).

Nice-to-have

• Prior experience visiting departments such as IT/NIC, Urban Development, Health, Education, Smart Cities, PSUs, or Municipal Corporations.
• Exposure to e-Procure/GeM/state portals (you won't upload, but you'll track dates and deliver physical requirements).
• Basic understanding of MSME/NSIC, EMD/BG, and reverse auction timelines.

Education

• Open qualification. Graduate preferred. Sales/marketing background is a plus.

KPIs (first 3–6 months)

• Coverage: 15–25 meaningful office interactions/month across active tenders.
• Predictability: 100% visibility on critical dates, gate/room logistics, and document quirks—zero last-minute surprises.
• Quality: Zero submission defects attributable to field/logistics.
• Velocity: Pre-bid minutes within 24 hrs; status notes on live bids twice weekly.

Ethics & Compliance (non-negotiable)

• All requests/clarifications routed via written emails/portals/meeting minutes.
• Follow CVC guidelines and Micronix anti-bribery policy at all times.

Compensation

• Fixed: CTC: (flexible for exceptional profiles or consultant/retainer).
• Variable: Performance incentives tied to coverage, information quality, and zero-defect submissions
• Perks: TA/DA reimbursement, mobile allowance, two-wheeler fuel support, PF/ESI as applicable

A day in this role

• Morning: Plan route; reconfirm meeting windows; carry document pack.
• Midday and Afternoon: Visits (front desk → dealing assistant → officer); collect clarifications, get signature/receipt where applicable.
• Evening: Update sheets/CRM; brief bid team on status and next steps.

Job Types: Full-time, Permanent

Pay: ₹25, ₹45,970.02 per month

Work Location: Remote