Purchase Executive

Job Description – Purchase Executive

Company: Karnavati Cars Air Conditioners Pvt. Ltd. (KCPL Auto)

Website:

Location: Plot no 501/4, Tajpur Road, Changodar, Ahmedabad, Gujarat

Department: Purchase & Procurement

Reporting To: Purchase Manager / Director

About the Company

KCPL Auto is a well-known manufacturer and exporter of automotive cooling systems including radiators, condensers, evaporators, intercoolers, and heat exchangers. The company emphasizes quality materials, efficient production, and strong vendor relations to ensure smooth operations and customer satisfaction.

Key Responsibilities

1. Procurement & Purchase Management

• Identify and evaluate suppliers for raw materials, components, and consumables.
• Float inquiries, collect quotations, and prepare comparison sheets.
• Negotiate prices, payment terms, and delivery schedules with approved vendors.
• Prepare Purchase Orders (POs) in ERP/Tally and follow up for order confirmation.
• Ensure procurement aligns with production requirements and inventory levels.

2. Vendor Coordination & Communication

• Maintain good relationships with existing suppliers and develop new ones.
• Follow up for timely delivery and resolve any delivery or quality-related issues.
• Coordinate with suppliers for documentation like invoices, e-way bills, and dispatch details.

3. Material Planning & Inventory Support

• Monitor material stock levels in coordination with the Stores and Production teams.
• Assist in material requirement planning to prevent shortages or overstocking.
• Support periodic physical stock verification and reconciliation.

4. Documentation & Record Keeping

• Maintain all records related to purchase orders, quotations, and supplier communications.
• Ensure proper filing of invoices, delivery challans, and inspection reports.
• Support in vendor registration, compliance documentation (GST, PAN, etc.).

5. Coordination with Internal Departments

• Work closely with Accounts, Stores, and Quality teams for GRN, payment processing, and material approval.
• Ensure smooth flow of information regarding material status and vendor payments.

6. Reporting & Analysis

• Prepare and maintain purchase MIS reports (pending orders, supplier performance, rate comparisons).
• Highlight cost-saving opportunities and vendor performance insights to management.

Required Qualifications

• Education: B.Com / BBA / MBA (preferred specialization in Materials Management or Supply Chain).
• Experience: Minimum 2–5 years in purchasing or procurement (preferably in a manufacturing company).
• Software Skills:
• Tally ERP / Excel / Word / Email communication
• Basic knowledge of ERP systems (preferred)
• Knowledge: Procurement process, vendor management, purchase documentation, GST billing.

Key Skills & Competencies

• Strong negotiation and communication skills.
• Good knowledge of local and national supplier markets.
• Accuracy and attention to detail in documentation.
• Time management and multitasking ability.
• Ability to coordinate with multiple departments effectively.
• Ethical, reliable, and professional approach to procurement.

Performance Indicators (KPIs)

• On-time procurement of required materials.
• Cost savings achieved through negotiation.
• Timely vendor payments and reduced pending GRNs.
• Zero material shortage-related production delays.
• Accuracy in purchase documentation and reports.

Working Conditions

• Workplace: KCPL Auto, Changodar / Tajpur Road, Ahmedabad.
• Timings: 10:00 AM – 7:00 PM, Monday to Saturday.
• Environment: Office-based with occasional vendor visits.

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person