Administration Manager

Administrative Oversight:

Manage and optimize daily administrative operations to ensure efficiency and effectiveness.

Supervise administrative staff, including office managers, receptionists, and support personnel.

Develop and implement administrative policies, procedures, and systems to support organizational goals.

• Responsible for maintenance of office infrastructure including operation & maintenance of office equipment. Electrical Maintenance and Civil maintenance of the facility
• Responsible for preparation of the administration budget.
• Responsible for all travels and guests houses and vehicle utilization and their maintenance.
• To ensure effective control and regular monitoring of all the Admin related expenses and report the same to Head of the department.
• Prepare documents for all admin related procedures and ensure the same is strictly followed.
• Ensure that the statutory requirements related to the admin function are complied with.
• Carry out any other work as and when assigned by HOD.
• To ensure that the Facility is kept and maintained to the world standards, no failures on Electro- mechanical services and other maintenance services.
• To provide guidance to facilities supervisors and assistants.
• To ensure that the facility is clean and ensure resolution to day-to-day issues.
• Ensure smooth functioning of the operations & close monitoring of vehicle utilization.
• Ensure legal compliance related to transport and safety of staff.
• Developing stable and reliable vendors constantly keeping in view the cost and quality factors. Purchase of office automation equipments, consumables, stationery, etc
• Responsible for maximizing the overall operational and financial performance to deliver planned results including process development and budgeting of facilities expenses.
• Take feedback from the internal customers and ensure maximization of the satisfaction.
• Interface with procurement in evaluation of facility related contracts.
• Interface with legal for statutory compliance.
• Forecasting of monthly budgets/projections for administrative expenses, creating daily/monthly MIS and constant monitoring of administrative expenses and cost alignments
• Ensure the physical security of the facility and the employees. Access control system management.
• Periodical drills should be conducted towards safety & security of office
• Contracts of any nature should be executed in timely manner
• Meet up employees formally or informally on regular basis and improve the e-sat basis the feed back
• Timely & accurate bills and MIS processing
• To supervise and execute the projects or renovation at respective location according to the directions of Management / Consultants
• Work with teams in developing multi-skilled individuals

Government Liaison:

Serve as the primary point of contact for government agencies, regulatory bodies, and local authorities.

Monitor legislative and regulatory developments relevant to the organization's operations.

Establish and maintain positive relationships with government officials and stakeholders.

Compliance and Regulatory Affairs:

Ensure compliance with all applicable laws, regulations, and permits.

Coordinate responses to regulatory inquiries, inspections, and audits.

Advise senior management on regulatory issues and potential impacts on operations.

Strategic Planning:

Develop and execute strategies to enhance government relations and advocacy efforts.

Identify opportunities to influence policy decisions and regulatory frameworks.

Collaborate with internal teams to align administrative practices with organizational objectives.

Communication and Representation:

Represent the organization in meetings, hearings, and industry forums with government entities.

Prepare reports, presentations, and briefs for internal stakeholders and government officials.

Communicate effectively with external partners, community groups, and industry associations.

Qualifications:

Bachelor's degree in Business Administration, Public Administration, Law, Political Science, or a related field. Master's degree preferred.

Proven experience 10 years in administration management, government relations, or public affairs.

Strong understanding of regulatory compliance and governmental processes.

Excellent communication, negotiation, and interpersonal skills.

Ability to multitask, prioritize, and manage time efficiently.

Strategic thinker with a proactive and problem-solving attitude.