Back Office Executive
1 week ago
FULL TIME / LONG TERM JOB
Work with international customers / suppliers in a vibrant and learning environment. Interact with US/UK customers and suppliers. This position requires long term commitment to the job. Must have strong work ethic.
Minimum 2-3 years of work experience in advanced Excel is essential for this role.
- Must have strong expertise in VLOOKUP, PIVOT TABLES, CONVERT PDF TO EXCEL
- A high level of accuracy with the capability to process purchase orders, proforma, invoice, shipments, Credit Note from suppliers, Maintain supplier ledgers, Bank Entries
- Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate
- EXPERT of MS Excel is MUST FOR THIS JOB
Daily tasks include working in Excel with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, CONVERT PDF TO EXCEL and other OTHER LOGICAL FUNCTIONS.
Ability to coordinate with customers and suppliers over email and calls. Working knowledge and experience of handling files on Google Drive. Ability to interact over email & calls with US / UK customers and suppliers, manage shipments, proforma, invoices, prepare quotations. Calls can be scheduled out of official working hours as the job involves coordinating with US / UK customers, suppliers and warehouse staff. Overtime will be paid for working outside of normal shift. Must be fluent in spoken English.
Everyday job involves working in MS Excel, Google Sheets and Gmail, preparing orders, processing quotation from suppliers, invoices, packing lists, updating payments and goods received in excel and emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc.
Experience in tasks like Proforma & Invoice verification, Accounts receivable management, Accounts payable processing, Payment reconciliation, Payment processing, Bank reconciliation, Process invoices and ensure timely payments to suppliers, Maintain accurate financial records and updated accounting software regularly, Manage communication with vendors regarding billing and payment inquiries, Coordinate with US/UK/ India warehouse regarding deliveries of shipments and make export / import packaging list and invoices and update GR entries.
You must have at least multiple years of work experience and basic knowledge of accounts like debit and credit. Reconcile supplier ledgers. Bank statement entries in excel. Running balance.
*If you have advanced excel skills then you will be given preference over other candidates.
We provide holidays on national holidays and festivals as per company rules. No paid leaves, casual leaves or PF is provided by our company. Incentives based on excellent performance. You must be willing to work for long term with the company to get incentives and other benefits / salary increases. This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for long term.
Preferred Candidate: Well settled in Vadodara/ Married / B. Com / M. Com with vision to work as admin executive in a company for long term.
Job Timings: Mon-Sat , 10am-7pm. (we do not operate night shift and working hours are normal day shift only)
Good salary and incentives.
Please view the link below for more details about our company & job openings
Job Types: Full-time, Permanent
Pay: ₹20, ₹35,000.00 per month
Work Location: In person
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