officer logistics

Job Description Officer Logistics (Billing & Operations) Department: Logistics & DistributionLocation: ChennaiReports To: Assistant Manager Logistics & Head LogisticsPosition Overview The role is responsible for ensuring timely and accurate processing of logistics bills, shipment cost updates, and claim documentation in alignment with SAP data and company policies. The incumbent will also coordinate with CFAs, vendors, and SCM teams to ensure smooth billing, timely truck placement, and adherence to delivery timelines across PAN India operations.Key Responsibilities 1. Logistics OperationsEnsure all PTL (Part Truck Load) shipments are delivered within agreed TAT (Turnaround Time). Ensure all Factory and warehouse truck placements are completed within 24 hours. Coordinate with CFAs, transporters, and warehouse teams to monitor shipment movement and resolve any operational delays. Coordination for on-time vehicle placements and monitor service levels and optimize cost. 2. Billing & DocumentationVerify and validate vendor bills against agreement costs, PO, and GRN values created in SAP. Ensure correctness and timely processing of all Rent, CFA, and Secondary bills in the SSC portal. Validate claims with supporting documents and SAP data before submission. Maintain a Bill Entry Register Report and track clearance and payment status. Update shipment costs for factory dispatches and maintain unique IDs for secondary bill receipts at HO. 3. Claims ManagementCoordinate and compile documentation for insurance claims, including Damage Reports, Surveyor Reports, FIRs, LR copies, and invoices. Maintain a tracker for all claim cases and follow up with the Corporate Office team for claim settlement status. Ensure timely and accurate submission of all claim documents to the insurance company. 4. Reporting & AnalyticsPrepare and publish Primary MIS Reports and monitor in-transit adherence. Review and analyse PAN India PTL vendor MIS data (>TAT) and take corrective action with vendors for delays. Review Secondary MIS data (>72 hrs) with CFA and warehouse transport partners and drive timely closures. Agreement preparation and coordination with vendors. Key Skills & CompetenciesStrong knowledge of SAP (Logistics & Finance Modules). Good understanding of freight billing, claims, and logistics operations. Analytical and problem-solving abilities. Proficiency in MS Excel, PowerPoint, and MIS reporting. Strong coordination and communication skills. Attention to detail and adherence to timelines. Educational QualificationGraduate / Postgraduate in Commerce, Logistics, or Supply Chain Management. Certification in SAP / Logistics Management preferred. Experience26 years of experience in logistics billing, MIS reporting, or supply chain operations (preferably in manufacturing / FMCG / paints industry). Key Performance Indicators (KPIs)Timely processing of vendor bills. 100 PERCENT accuracy in SAP validation and cost mapping. On-time truck placement and shipment delivery adherence. Claim documentation and settlement turnaround time. Accuracy and timeliness of MIS reporting. Job DetailsJob Offer Closes: 3 January 2026Posted: 4 November 2025Reference Number: JPC Next StepsContact the recruiter Set a job alert Create an account Search jobs About Randstad Operational We find, nurture, and connect uniquely skilled talent with employers when they need it, building successful teams that scale as their business grows while positioning individuals for rewarding careers and businesses for operational success.