Executive Secretary

Job Summary

The Executive Secretary will provide high-level administrative and organizational support to the Director, ensuring efficient management of schedules, communication, confidential documents, and daily operations. The role demands professionalism, discretion, and strong coordination skills.

Key Responsibilities

• Manage Director's calendar, appointments, travel arrangements, and meeting schedules.
• Handle confidential correspondence, emails, and telephone communication professionally.
• Prepare official letters, memos, reports, presentations, and meeting minutes.
• Coordinate internal and external meetings, conferences, and follow-up actions.
• Maintain filing system, important documents, databases, and office records.
• Liaise with internal departments, stakeholders, and external contacts on behalf of the Director.
• Monitor tasks, deadlines, and assist in prioritizing workflow and personal commitments.
• Provide support in business documentation, research, and data compilation when required.

Qualifications & Skills

• Bachelor's degree in Business Administration or related field.
• 3–5 years of experience as Executive Secretary/Executive Assistant (preferably in corporate/retail sector).
• Excellent communication (English & Hindi/Arabic preferred).
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent time management, coordination, and multitasking ability.
• High level of confidentiality, discretion, and professionalism.
• Pleasant personality with strong interpersonal & organizational skills.
• Arabic knowledge is a plus.

Job Type: Full-time

Work Location: In person