Executive Secretary

10 hours ago

Kozhikode, Kerala, India Grand Hr Hub Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Summary

The Executive Secretary will provide high-level administrative and organizational support to the Director, ensuring efficient management of schedules, communication, confidential documents, and daily operations. The role demands professionalism, discretion, and strong coordination skills.

Key Responsibilities

  • Manage Director's calendar, appointments, travel arrangements, and meeting schedules.
  • Handle confidential correspondence, emails, and telephone communication professionally.
  • Prepare official letters, memos, reports, presentations, and meeting minutes.
  • Coordinate internal and external meetings, conferences, and follow-up actions.
  • Maintain filing system, important documents, databases, and office records.
  • Liaise with internal departments, stakeholders, and external contacts on behalf of the Director.
  • Monitor tasks, deadlines, and assist in prioritizing workflow and personal commitments.
  • Provide support in business documentation, research, and data compilation when required.

Qualifications & Skills

  • Bachelor's degree in Business Administration or related field.
  • 3–5 years of experience as Executive Secretary/Executive Assistant (preferably in corporate/retail sector).
  • Excellent communication (English & Hindi/Arabic preferred).
  • Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
  • Excellent time management, coordination, and multitasking ability.
  • High level of confidentiality, discretion, and professionalism.
  • Pleasant personality with strong interpersonal & organizational skills.
  • Arabic knowledge is a plus.

Job Type: Full-time

Work Location: In person

  • BDE & Secretary to the MD

    2 hours ago

    Kozhikode, Kerala, India Q Developers Full time ₹ 1,80,000 - ₹ 3,00,000 per year

    We are looking for a smart, dynamic, and professional Business Development Executive & Secretary to the MD to support our real estate operations and executive office. The ideal candidate should be proactive, well-organized, and able to manage both client-facing and administrative responsibilities efficiently.Key Responsibilitiesl Generate leads, meet...

  • Personal Secretary to Managing Director

    2 weeks ago

    Kozhikode, Kerala, India Popees Baby Care Products Pvt Full time ₹ 3,00,000 - ₹ 4,00,000 per year

    Job Title: Personal Secretary to Managing DirectorLocation: Calicut | MalappuramJob Type: Full-TimeGender Preference: Male Candidates OnlyJob Description:We are looking for a Male Personal Secretary to assist our Managing Director in day-to-day operations. The role requires excellent communication skills, flexibility for travel, and strong organizational...

  • Executive – Data

    2 days ago

    Kozhikode, Kerala, India Odyssia Full time ₹ 2,40,000 per year

    Job Overview:We are looking for a data-driven and detail-oriented Executive to support the CHRO Office in analytics, project coordination, and governance. This role is functional and strategic—focused on data insights, tracking key initiatives, and ensuring cross-functional alignment. Not a secretarial position.Key Responsibilities:Analyze data from Sales,...

  • Personal Assistant

    2 weeks ago

    Kozhikode, Kerala, India catalyst education Full time ₹ 1,80,000 - ₹ 3,60,000 per year

    Personal Assistant (PA)As a Personal Assistant (PA) to a CEO job description includes administrative tasks like managing the CEO's calendar, scheduling meetings, and handling correspondence, alongside operational duties like coordinating projects and providing support for board meetings. Key responsibilities also involve making travel arrangements, managing...

  • Company Secretary

    1 hour ago

    Kozhikode, India PokketCFO Full time

    Job Title: Corporate Compliance ManagerLocation: PokketCFO, KozhikodeEmployment Type: Full-TimeExperience: 1–3 years (preferred)Company: PokketCFO – Virtual CFO & Compliance Experts---About UsPokketCFO is a fast-growing Accounting & Virtual CFO firm driven by a team of Chartered Accountants, Company Secretaries, and Lawyers. We specialize in providing...

  • Creative Lead

    5 days ago

    Kozhikode, India Meenakshi Sundararajan Engineering College Full time

    Role- Creative Lead About Us- Prof K. R Sundararajan, a well-known educationalist established the I.I.E.T society in 1947. The total area of 14 acres purchased with enormous hardship was donated to the IIET Society to further the cause of education. The society’s main objective is to give quality education and has ensured this uninterrupted since 1951. The...