Personal Secretary

2 days ago

Gurgaon, Haryana, India 2ef74c06-af74-4d02-9147-79bc789af0ee Full time ₹ 6,00,000 - ₹ 8,00,000 per year

Job Summary

We are seeking a competent and experienced Personal Secretary to provide high-level administrative support to our Director/Managers. The ideal candidate will be well-organized, detail-oriented, and capable of managing a variety of tasks to ensure the smooth functioning of the executive's office.

Responsibilities:

Calendar Management:

  • Schedule and coordinate appointments, meetings, and travel arrangements for the executive.
  • Manage and organize the executive's calendar, ensuring efficient use of time.

Communication:

  • Screen and manage phone calls and emails, responding on behalf of the executive when necessary.
  • Draft, proofread, and edit correspondence and documents.

Documentation and Filing:

  • Maintain and organize confidential files, documents, and records.
  • Ensure proper documentation of important information and correspondence.

Meeting Coordination:

  • Prepare agendas and take minutes for meetings as required.
  • Coordinate logistics for meetings, including room bookings and equipment setup.

Travel Arrangements:

  • Make travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare travel itineraries and ensure all necessary details are communicated.

Administrative Support:

  • Provide general administrative support, such as photocopying, scanning, and managing office supplies.
  • Handle incoming and outgoing mail and packages.

Confidentiality:

  • Maintain a high level of confidentiality in handling sensitive information.

Requirements:

  • Only Female Preferred
  • Proven experience as a Personal Secretary or similar role.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficient in MS Office Suite and other relevant software.
  • Discretion and trustworthiness.
  • Ability to multitask and prioritize tasks effectively.
  • Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Job Type: Full-time

Benefits:

  • Cell phone reimbursement
  • Flexible schedule
  • Internet reimbursement

Schedule:

  • Day shift

Supplemental Pay:

  • Performance bonus

Experience:

  • total work: 1 year (Preferred)

Language:

  • Hindi (Preferred)
  • English (Preferred)

Job Type: Full-time

Pay: ₹25, ₹50,000.00 per month

Work Location: In person

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