Project Lead/Business and office management Lead

Project Lead/Business and office management Lead

Bengaluru, India

JR6140677

Why join Rolls-Royce?

At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere. By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that champions belonging, creativity, and your professional growth.

Position summary

The Business and office management Lead is a pivotal leadership role responsible for ensuring the efficient and effective functioning of the country office and supporting the overall business operations. This role acts as a central point for operational excellence, governance, risk management, and internal communications, contributing directly to the achievement of country-level strategic objectives. The successful candidate will be a proactive, highly organized, and detail-oriented professional with strong leadership and communication skills, capable of managing diverse responsibilities in a dynamic environment.

What you will be doing:

Project & Operations Management:

• Oversee and manage various country-level projects from initiation to closure, ensuring timely delivery, budget adherence, and quality outcomes.
• Develop, implement, and optimize operational processes and procedures to enhance efficiency and effectiveness across the country office.
• Drive continuous improvement initiatives to streamline workflows and reduce operational bottlenecks.
• Monitor and report on key operational metrics, identifying areas for improvement and implementing corrective actions.

Governance & Compliance Management

• Ensure adherence to all relevant local laws, regulations, and internal company policies and procedures.
• Develop and maintain a robust framework for corporate governance within the country office.
• Act as a point of contact for compliance-related matters, providing guidance and support to various departments.
• Facilitate the implementation of new policies and procedures related to governance and compliance.

Internal Communication Management:

• Develop and execute an effective internal communication strategy for the country office, ensuring consistent and timely dissemination of critical information.
• Manage various internal communication channels (e.g., newsletters, intranet, town halls).
• Foster a culture of transparency and open communication within the country team.
• Collaborate with senior leadership to craft key messages and ensure their effective delivery.

Coordination of Office Activities:

• Oversee the overall smooth functioning of the country office, including facilities management, vendor relationships, and office supplies.
• Oversee administrative staff and ensure efficient support for all departments.
• Organize and coordinate company-wide meetings, events, and workshops.
• Implement and manage office policies and procedures to ensure a productive and safe work environment.

Risk and Business Continuity Planning (BCP) Management:

• Identify, assess, and monitor country-level operational risks.
• Develop and implement risk mitigation strategies and controls.
• Lead the development, maintenance, and regular testing of the country's Business Continuity Plan (BCP).
• Act as the primary coordinator during any BCP activation, ensuring minimal disruption to business operations.
• Provide training and awareness on risk management and BCP to country staff

Supporting Internal and External Audits:

• Act as the primary liaison for internal and external auditors for all country-level audits.
• Coordinate the provision of requested documentation and information to auditors.
• Ensure timely resolution of audit findings and implementation of recommended actions.
• Prepare and present audit-related reports to senior management

Operations Analysis & Reporting

• Data Collection & Analysis: Collaborate with various departments (e.g., Sales, Finance, HR, Operations) to identify data needs and facilitate the collection of relevant business data.
• Conduct in-depth analysis of operational and business data to identify trends, patterns, and areas for improvement or potential risks.
• Utilize analytical tools (e.g., Excel, BI tools, statistical software) to derive actionable insights from complex datasets.

Position Qualifications:

• Bachelor's degree in business administration, Operations Management, Finance, or a related field. Master's degree preferred.
• 15+ years of progressive experience in an office management, business operations, or project management role, with significant experience at a country or regional level.
• Proven track record in managing multiple priorities and projects simultaneously.
• Strong understanding of corporate governance principles and regulatory compliance.
• Experience in developing and implementing Business Continuity Plans (BCP).
• Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
• Demonstrated ability to build and maintain strong relationships with internal and external stakeholders.
• Proficiency in [mention relevant software, e.g., Microsoft Office Suite, project management software, collaboration tools].
• Strong analytical and problem-solving skills with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• Proficiency in data analysis tools, including advanced Microsoft Excel (pivot tables, VLOOKUPs, data visualization) is essential. Experience with business intelligence (BI) tools (e.g., Power BI, Tableau, Qlik Sense) is highly desirable.

Skills and Competencies:  

• Proactive and results oriented.
• High level of integrity and ethical conduct.
• Adaptable and resilient in a changing environment.
• Strong leadership and mentoring capabilities.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programs aim to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.