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Personal Assistant to Chief Executive Officer

2 weeks ago

Ahmedabad, Gujarat, India Talod Foods Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description: Personal Assistant to the CEO

Job Summary: We are seeking an experienced and highly organized Personal Assistant to support our Chief Executive Officer (CEO). The successful candidate will provide comprehensive administrative and personal support, effectively managing the CEO's schedule, communications, travel logistics, and office administration to enhance productivity and streamline daily operations.

Key Responsibilities:

  • Efficiently manage the CEO's calendar, scheduling appointments, meetings, and conference calls, while proactively resolving scheduling conflicts.
  • Act as the first point of contact, managing all correspondence, phone calls, emails, and communications directed to the CEO.
  • Prepare detailed reports, presentations, meeting agendas, and professional correspondence on behalf of the CEO.
  • Coordinate and manage domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Provide on-site assistance during meetings, including preparing minutes, tracking follow-up tasks, and ensuring actionable items are addressed timely.
  • Organize and maintain accurate records, files, and sensitive information with the highest levels of confidentiality and discretion.
  • Anticipate the CEO's needs and proactively manage day-to-day activities to ensure a smooth and organized workflow.

Qualifications:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives or C-suite leaders.
  • Exceptional organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology for managing schedules and communications.
  • Ability to handle confidential information with professionalism and discretion.
  • Strong ability to prioritize tasks, work independently, and effectively manage multiple assignments simultaneously in a fast-paced environment.

What We Offer:

  • Competitive salary package and comprehensive benefits.
  • Opportunities for professional development and advancement within the organization.
  • Exposure to high-level decision-making processes and the chance to significantly contribute to the CEO's effectiveness and company success.