Purchase Executive

Job Overview:

We are seeking a detail-oriented and proactive Procurement Executive to join our IT department. The ideal candidate will be responsible for managing the procurement process for IT products and services, ensuring cost-effective purchasing while maintaining high-quality standards. You will work closely with internal stakeholders to identify needs, negotiate with suppliers, and manage contracts.

Key Responsibilities:

• Vendor Management: Identify, evaluate, and select suppliers based on quality, price, and delivery capabilities. Maintain positive relationships with vendors to ensure optimal service.
• Procurement Process: Manage the end-to-end procurement process, including purchase requisition (PR), purchase order (PO) creation, order fulfilment, invoice processing for IT equipment, software and services. Coordinate with respective departments for material code creation, and budget allocation.
• Creation of Purchase Orders (POs): Accurately create and process purchase orders, ensuring all details are correct and in alignment with company policies and budgets.
• Contract Negotiation: Negotiate contracts with suppliers to secure favourable terms and conditions, ensuring compliance with company policies and budget constraints.
• Budget Management: Assist in managing the procurement budget, tracking expenditures, and identifying cost-saving opportunities. Ensure to utilize the right cost centre for the procurement.
• Inventory Management: Monitor inventory levels of IT supplies and equipment, ensuring timely replenishment and minimizing excess stock. Maintaining record of disposed IT Assets as per policy.
• IT Asset Management: Manage and monitor IT Assets movement from one location to another, between vendor and Simpolo location. IT Asset, software, subscription inventory management. Update IT Asset Register/Record, keep track for in-stock data, material utilization/allocation.
• Software: Maintain Software Life Cycle (End to End ownership) including purchase, Notify before Expiry, Inventory, etc.
• Compliance: Ensure compliance with procurement policies, procedures, and regulatory requirements. He/She will be responsible for providing data as per audit requirements.
• Reporting: Generate reports on procurement activities, budget utilization, IT Asset allocation/utilization reports and submit time to time to Management.

Qualifications:

• Education: Bachelor's degree in business administration, Supply Chain Management, Information Technology, or a related field/ Any bachelors
• Experience: 2-4 years of procurement experience, preferably in the IT sector.

Skills:

• Strong negotiation and communication skills.
• Proficiency in Microsoft Word, Excel, Power Point, and various procurement software like SAP, BAAN, and Microsoft Dynamics.

Knowledge:

• Familiarity with IT products, software, and services.

Job Types: Full-time, Permanent

Pay: ₹22, ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person