Secretary

4 days ago

Bengaluru, Karnataka, India 9bb01de8-de03-4292-be1a-279a79661e5a Full time ₹ 35,000 - ₹ 80,000 per year

Role & responsibilities

  • Maintain and organize electronic and physical records, ensuring confidentiality of documents and correspondence.
  • Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.
  • Coordinate preparation of briefing materials, reports, presentations, and other documents required for meetings and reviews.
  • Manage office supplies, assets, and administrative logistics related to the MDs office.
  • Assist in planning and coordinating high-level meetings, events, visits, and engagements involving the MD.
  • Facilitate effective communication and coordination between the MD, senior leadership team, internal departments, and external stakeholders.
  • Act as the first point of contact and gatekeeper, managing priorities, communications, and access to the MD.
  • Coordinate travel arrangements, including flights, hotels, ground transportation, and visa documentation.
  • Process travel claims, reimbursements, and maintain related documentation accurately and on time.
  • Draft, review, and manage correspondence, communication, and reports with accuracy and confidentiality.
  • Coordinate effectively with secretaries and senior executives across BIAL.
  • Maintain professional and effective communication on behalf of the MD's office.
  • Handle highly sensitive and confidential information with integrity and discretion.
  • Ensure the security and confidentiality of all documents, data, and discussions.
  • Represent the MD's office with professionalism, maturity, and sound judgment.
  • Review and process invoices, payments, and financial documentation.
  • Ensure timely submission and accuracy of all financial records.
  • Coordinate team meetings, workshops, and leadership offsites.
  • Assist in organizing internal and external stakeholder engagements.
  • Support initiatives that promote team culture and collaboration within the MD's office.

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