Billing and Quantity Surveying Manager

Manager-Billing & QS, Noida Project

Key Responsibilities:

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1. Project Budget & Cost Control:
   • Preparation of Project Budget Analysis comparing budgeted vs. actual costs.
   • Monitor and update Construction & Material Incurred cost statements.
   • Ensure progress reports align with the project schedule.
   • Accountable for overall commercial aspects, ensuring timely project completion and budget adherence.

1. Site Supervision & Measurement:
   • Supervise on-site work to maintain specified quality standards and ensure compliance with design and specifications.
   • Conduct site inspections, including the verification of on-site measurements to ensure accuracy.
   • Prepare, verify, and update BOQs (Bills of Quantities) based on actual work done and project drawings.

1. Coordination & Communication:
   • Coordinate with contractors, suppliers, and other agencies to ensure smooth project execution.
   • Prepare and verify contractor/supplier payment summaries, ensuring timely payments and resolving any disputes regarding payments.

1. Billings & Certification:
   • Handle the certification of contractors' RA (Running Account) and final bills based on work orders and actual work completed on-site.
   • Monitor SAP Bill Booking and ensure that billings are processed accurately and on time.
   • Evaluate commercial offers, handle the certification of extra items, and resolve any related issues.
   • Preparation of Billing TAT, ensuring booked status for the project is tracked and recorded.

1. Contract Management & Documentation:
   • Verify and scrutinize work order quantities, rates claimed by contractors, and actual work done based on drawings and work orders.
   • Ensure compliance with scope of work and commercial terms and conditions as outlined in the work order.
   • Review all documentation for tender/contracts/billing formalities and answer any clarifications on extra items.

1. Procurement & Purchase Orders:
   • Coordinate with the Central Procurement Department for vendor selection, work order finalizations, and amendments.
   • Process purchase requisitions and service requisitions in SAP, ensuring they align with project requirements.
   • Track and verify vendor supplied materials and free issued materials in coordination with stores and vendors.

1. Project Reporting & MIS:
   • Prepare CTC (Cost to Complete) reports based on the given budget to monitor overall project expenditure.
   • Maintain records for the closure of completed work orders and ensure budget provisions are updated for future expenditures.
   • Generate MIS reports including billing summaries, work orders, purchase orders (WO/POs), advances, BGs (bank guarantees), recoveries, and project progress.
   • Track and coordinate reconciliations of materials, ensuring accurate record-keeping and reporting.

1. Team Leadership & Support:
   • Support and mentor junior quantity surveyors and project team members by defining and implementing best practices for cost management and billing processes.
   • Ensure the quality & timeliness of project deliverables, providing continuous support for ongoing tasks and issues resolution.
   • Ensure all team members adhere to project standards, regulations, and protocols for commercial documentation.

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Qualifications & Skills:

• Education: Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field.
• Experience: Minimum of 8 years of relevant experience, with significant experience in high-rise residential or commercial projects.
• Key Skills:
  • Strong knowledge of quantity surveying, cost management, and construction billing processes.
  • Proficiency in SAP for bill bookings, purchase requisitions, and service requisitions.
  • Ability to prepare and process BOQs, BBS (Bar Bending Schedules), and Bills.
  • In-depth understanding of contract management, including work orders, variations, claims, and certification processes.
  • Strong communication and negotiation skills with contractors, suppliers, and internal teams.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other project management tools.
  • Familiarity with construction management software and BIM (Building Information Modelling) is a plus.

Preferred Skills:

• Membership in a recognized professional body (e.g., RICS, AIQS).
• Extensive experience with high-value, complex projects.
• Strong understanding of commercial and legal aspects of construction contracts.
• Ability to analyze and report project financials accurately.

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