Personal Assistant to Director

6 days ago

Lashkar Gwalior Madhya Pradesh, India Samarth Cars Full time ₹ 3,00,000 - ₹ 3,60,000 per year

Roles & Responsibilities of Personal Assistant to MD1. Administrative & Secretarial Support

  • Manage the MD's calendar, schedule meetings, and coordinate appointments with internal teams, OEM representatives, and external stakeholders.
  • Screen and prioritize emails, calls, and correspondence on behalf of the MD.
  • Draft, review, and manage official communications, reports, and presentations.
  • Ensure timely reminders for important meetings, deadlines, and follow-ups.
  • Maintain confidential files, records, and sensitive documents securely.

2. Business Coordination

  • Act as a bridge between the MD and departmental heads (Sales, Service, Accounts, HR, Insurance, etc.).
  • Track business performance reports (daily sales MIS, service performance, financial updates) and present concise summaries to the MD.
  • Coordinate with dealerships, workshops, and regional offices to ensure smooth operations.
  • Support in monitoring OEM guidelines, targets, and compliance.

3. Meeting & Event Management

  • Prepare agendas, MOM (minutes of meetings), and ensure timely circulation and follow-ups.
  • Organize dealer-level events, OEM visits, team reviews, and customer engagement activities.
  • Assist in travel arrangements (domestic & international) including ticketing, hotel bookings, and itineraries.

4. Strategic Assistance

  • Conduct market research on competitors, pricing, and new automobile trends, and prepare analytical briefs for the MD.
  • Support in decision-making by providing relevant data, MIS, and summaries.
  • Assist in implementing strategic initiatives and monitoring progress.
  • Prepare presentations for board meetings, OEM reviews, and annual business plans.

5. Personal Assistance

  • Handle personal tasks of the MD such as personal travel, household arrangements, or personal document management (where required).
  • Maintain a high level of discretion, loyalty, and trust in both personal and professional matters.

Key Skills Required

  • Strong organizational and time-management skills.
  • Excellent communication (written & verbal) and interpersonal abilities.
  • Proficiency in MS Office (Excel, PowerPoint, Word) and dealership management systems (DMS).
  • Ability to multitask, prioritize, and work under pressure.
  • High integrity, confidentiality, and professionalism.

Job Types: Full-time, Permanent

Pay: ₹15, ₹30,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

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