Personal Assistant to Director
6 days ago
Roles & Responsibilities of Personal Assistant to MD1. Administrative & Secretarial Support
- Manage the MD's calendar, schedule meetings, and coordinate appointments with internal teams, OEM representatives, and external stakeholders.
- Screen and prioritize emails, calls, and correspondence on behalf of the MD.
- Draft, review, and manage official communications, reports, and presentations.
- Ensure timely reminders for important meetings, deadlines, and follow-ups.
- Maintain confidential files, records, and sensitive documents securely.
2. Business Coordination
- Act as a bridge between the MD and departmental heads (Sales, Service, Accounts, HR, Insurance, etc.).
- Track business performance reports (daily sales MIS, service performance, financial updates) and present concise summaries to the MD.
- Coordinate with dealerships, workshops, and regional offices to ensure smooth operations.
- Support in monitoring OEM guidelines, targets, and compliance.
3. Meeting & Event Management
- Prepare agendas, MOM (minutes of meetings), and ensure timely circulation and follow-ups.
- Organize dealer-level events, OEM visits, team reviews, and customer engagement activities.
- Assist in travel arrangements (domestic & international) including ticketing, hotel bookings, and itineraries.
4. Strategic Assistance
- Conduct market research on competitors, pricing, and new automobile trends, and prepare analytical briefs for the MD.
- Support in decision-making by providing relevant data, MIS, and summaries.
- Assist in implementing strategic initiatives and monitoring progress.
- Prepare presentations for board meetings, OEM reviews, and annual business plans.
5. Personal Assistance
- Handle personal tasks of the MD such as personal travel, household arrangements, or personal document management (where required).
- Maintain a high level of discretion, loyalty, and trust in both personal and professional matters.
Key Skills Required
- Strong organizational and time-management skills.
- Excellent communication (written & verbal) and interpersonal abilities.
- Proficiency in MS Office (Excel, PowerPoint, Word) and dealership management systems (DMS).
- Ability to multitask, prioritize, and work under pressure.
- High integrity, confidentiality, and professionalism.
Job Types: Full-time, Permanent
Pay: ₹15, ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
Work Location: In person
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