Personal Assistant To Director 25

Job description Job Title Personal Assistant PA to Director Location Vijayawada Nalanda Educational Institutions Vijayawada Andhra Pradesh Role Overview The Personal Assistant to the Director will act as the primary point of contact and support for all administrative operational and digital coordination activities The role demands strong technical proficiency professional communication multitasking ability and discretion in handling confidential information The PA will also be responsible for managing digital workflows maintaining performance dashboards and supporting data-driven decision-making for the Director s Office Key Responsibilities 1 Administrative Executive Support Manage the Director s calendar schedule meetings and coordinate appointments efficiently Draft proofread and format professional communications reports circulars and presentations Maintain organized digital and physical filing systems for correspondence MoMs and institutional records Handle confidential and sensitive information with utmost integrity and professionalism Coordinate with Principals HODs and Administrative Teams across all campuses for seamless information flow 2 Technical Digital Coordination Prepare edit and maintain institutional documents using Microsoft 365 suite Word Excel PowerPoint Outlook SharePoint Teams Design and manage automated workflows using Power Automate Google Workspace tools for task tracking and approvals Maintain dashboards for academic HR admin admissions and marketing performance using Google Sheets Power BI or Excel pivot analytics Support website content updates digital form management and ERP data verification using MCB Toodles MCUBE or similar platforms Assist in compiling digital reports for Management Review Meetings and Board Presentations 3 Communication Coordination Serve as liaison between the Director s Office and internal departments for project progress tracking Draft formal emails institutional letters and minutes of meetings with professional accuracy Follow up on pending tasks deadlines and reporting deliverables across departments Support official visits events and audits by preparing background notes and summaries 4 Data Documentation Management Compile data from academic HR and financial departments for MIS and decision reports Manage digital archives of circulars memos correspondence and official documentation Track institutional KPIs and prepare summary dashboards for weekly and monthly review Technical Skill Requirements Category Required Skills Office Tools MS Word Advanced formatting MS Excel Pivot Tables VLOOKUP Conditional Formatting PowerPoint Institutional Presentations Outlook Scheduling Follow-ups Automation Data Tools Power Automate Google Forms SharePoint Power BI Basic dashboards ERP Platforms MCB Toodles MCUBE or equivalent Design Support Basic Canva or PowerPoint visual design skills for presentations posters Documentation PDF management Digital file organization Cloud-based document handling Communication Professional drafting formatting and digital reporting in English Qualifications Bachelor s degree in Computer Science Business Administration or equivalent Master s preferred Minimum 3-5 years of experience in a similar executive assistant or digital coordination role Strong digital literacy communication and time management skills Soft Skills High level of confidentiality and organizational discipline Strong problem-solving and analytical thinking Proactive tech-savvy and capable of handling multiple priorities under pressure Excellent interpersonal and written communication skills Reporting To Director Nalanda Educational Institutions Work Mode On-site Full-time Salary Based on candidate s experience and skills Note Female candidates will be given first priority