Admin and Accounts

11 hours ago

Wakad Pune Maharashtra, India b1b3c85e-65f8-4efe-8131-7c15211eb931 Full time ₹ 1,20,000 - ₹ 2,16,000 per year

Job Title: Accounts & Admin Executive

Department: Finance, Admin & Back-Office Operations

Salary Range: ₹10K – ₹18K/month

Location: Pune (At Office)

Role Objective

To maintain financial discipline, smooth administrative operations, and zero-leakage documentation for Betterrwalls.

You ensure:

  • Every payout is recorded
  • Every invoice is followed
  • Every expense is categorized
  • Every vendor/client payment cycle is timely
  • Founder gets weekly cashflow clarity

Your job is to ensure the business always knows its money, always stays compliant, and always runs smoothly.

Core Responsibilities

1. Accounts & Finance Support

  • Maintain day-to-day cash flow sheet (revenues, expenses, receivables, payables).
  • Record client payments, vendor payments, staff salaries, and monthly recurring expenses.
  • Update accounts shared by CA (GST, invoices, TDS, receipts).
  • Follow up with clients for payment clearances (supporting the founder & client manager).
  • Create invoices and share with clients + maintain invoice logs.
  • Track renewals, due dates, and outstanding balances.
  • Reconcile bank statements with Google Sheets / Zoho Books every week.

2. Admin & Office Management

  • Manage office inventory, utilities, subscriptions (Zoom, Canva, Ads billing, etc.).
  • Coordinate vendor payments like video editors, designers, and freelancers.
  • Maintain agreements, NDAs, contracts, agency documents.
  • Manage staff attendance, leave records, and monthly payout sheet.
  • Support onboarding documentation for new employees and new clients.

3. Financial Reporting & Founder Support

  • Prepare a weekly financial dashboard:
  • Revenue (expected vs received)
  • Pending payments
  • Expenses (fixed + variable)
  • Profitability snapshot
  • Maintain management sheets:
  • Client billing sheet
  • Vendor sheet
  • Expense register
  • Salary sheet
  • Subscription sheet
  • Provide founder with clear, concise financial clarity every Monday morning.

4. Compliance & Documentation

  • Store all invoices, agreements, receipts in structured Google Drive folders.
  • Coordinate with CA for GST filing, bookkeeping & year-end returns.
  • Maintain RERA project documents, agreements (if shared by clients).
  • Ensure audit-ready documentation throughout the year.

Required SkillsTechnical Skills

  • Basic accounting knowledge (debit/credit, GST, invoice formats).
  • Strong with Google Sheets / Excel (VLOOKUP, Pivot Table, basic formulas).
  • Experience with any accounting tool is a bonus:
  • Zoho Books
  • QuickBooks
  • Tally Web

Soft Skills

  • Highly organized
  • Trustworthy with financial data
  • Disciplined & detail-oriented
  • Strong follow-up habits
  • Calm, stable personality

Experience Required

  • 1–4 years in accounts or admin
  • Agency / real estate experience is a plus
  • Freshers with strong Excel skills can also apply

KPIs (Key Performance Indicators)

  • 100% accurate account updating daily
  • Zero missing invoices / receipts
  • Timely payouts (vendors & internal)
  • Weekly financial dashboard delivered without reminders
  • Cashflow clarity maintained at all times
  • Zero leakage/errors in documentation

Reporting Structure

  • Reports to: Founder
  • Coordinates with: Client Success Manager, CA, Vendors, Internal Team
  • Works closely with: Client Success Manager for renewals & receivables

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Accounting: 3 years (Required)

Work Location: In person

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