Admin Executive
2 days ago
Role & responsibilities
- Responsible for all Transport Operation (Bus & Cab).
- Responsible for all Transport Billing Data.
- Responsible for Transport Compliance.
- Responsible for Routing, Billing and various tracking activity like call support to company executive, drivers and emergency management.
- Responsible for Preparation, Distribution and Manage trip sheet for cab driver.
- Being the first point of contact for all Employees and Vendors.
- Responsible for security arrangements for transport.
- Arrange the induction and training off all new security member.
- Regular liaising with the delivery manager to ensure a smooth running of both departments.
- Develop and nurturing relationships with employees.
- Maintain accurate administrative records.
- Need to Handle Transport helpdesk mails.
- Arranging bus routes pick up and drop routes.
- Checking Cab and Driver compliance and preparation of Cab and Driver fitness checklist.
- Preparation of Roster Shift for site supervisors.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and decide, such as coordinating catering for luncheons, for committee, board and other meetings. Share the MOM with all.
- Provide clerical support to other departments.
- Make travel arrangements.
- Making project break up amount and share with projects for charge back.
- Making ACIS,BSV &FS file transport and send to finance team for vendor payment, solve the finance team query.
- Making GPS report.
- Making all kinds of daily reports
- Making data for audit requirement
Preferred candidate profile
- Experience in dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behavior in difficult and sensitive circumstances
- Well-developed liaison skills, including excellent communication skills with a range of public, private and stakeholders
- Excellent time management skills including working to deadlines, always attending to detail
- Demonstrated writing skills and advanced MS Office skills
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
- Very good command of both Hindi and English
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