Admin Executive

1 day ago

Delhi Ghaziabad NCR Noida, India DB Rrts Operations Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role & responsibilities

  • Responsible for all Transport Operation (Bus & Cab).
  • Responsible for all Transport Billing Data.
  • Responsible for Transport Compliance.
  • Responsible for Routing, Billing and various tracking activity like call support to company executive, drivers and emergency management.
  • Responsible for Preparation, Distribution and Manage trip sheet for cab driver.
  • Being the first point of contact for all Employees and Vendors.
  • Responsible for security arrangements for transport.
  • Arrange the induction and training off all new security member.
  • Regular liaising with the delivery manager to ensure a smooth running of both departments.
  • Develop and nurturing relationships with employees.
  • Maintain accurate administrative records.
  • Need to Handle Transport helpdesk mails.
  • Arranging bus routes pick up and drop routes.
  • Checking Cab and Driver compliance and preparation of Cab and Driver fitness checklist.
  • Preparation of Roster Shift for site supervisors.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare agendas and decide, such as coordinating catering for luncheons, for committee, board and other meetings. Share the MOM with all.
  • Provide clerical support to other departments.
  • Make travel arrangements.
  • Making project break up amount and share with projects for charge back.
  • Making ACIS,BSV &FS file transport and send to finance team for vendor payment, solve the finance team query.
  • Making GPS report.
  • Making all kinds of daily reports
  • Making data for audit requirement

Preferred candidate profile

  • Experience in dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behavior in difficult and sensitive circumstances
  • Well-developed liaison skills, including excellent communication skills with a range of public, private and stakeholders
  • Excellent time management skills including working to deadlines, always attending to detail
  • Demonstrated writing skills and advanced MS Office skills
  • A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
  • Very good command of both Hindi and English

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