Human Resources Assistant, Service Contract L5

All Tax liability for payments from this contract are to be borne by the subscriber.

• VACANCY DETAILS
• Type of Contract: Service Contract
• Duration: 1 Year (with possible renewable)
• Reporting To: HR Officer
• JOB PURPOSE:
• To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a clientfocused and strategy-oriented HR services.
• KEY ACCOUNTABILITIES (not All-inclusive, Nor Exhaustive)
• Under the direct supervision of the Human Resources Officer, the job holder will work under the close support, guidance and regular feedback on the work performed
• He/She will perform the following duties (not all-inclusive).
• Assist in recruitment, selection, onboarding and employee actions:
• Provide support in the recruitment and selection process for all contractual modalities.
• Ensure completion of onboarding and induction session and formalities for all new employees.
• Prepare HR documents in Workday such as offers, employment contracts, certificates, Note for Records, broadcast, etc
• ensuring timely actions.
• Ensure completion of separation documents, forms, and checklists for final settlement payments.
• Personnel administration actions and database management:
• Provide support in routine HR administrative tasks ensuring consistent service delivery as per the required standards.
• Liaise with other units on HR related information on employees for actions related to payroll, entitlements, contracts, absence management, vendor payments, separation etc.
• Respond to routine HR queries and escalate to HR Officer where appropriate, in order to provide timely and accurate information to staff
• Also, resolve the queries regarding Workday on a regular basis.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties
• Responsible for e-filing and maintenance of staff personal files to ensure documents are readily available in e-files as well as Workday.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g
• contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Supporting payroll administration
• Learning and Development actions:
• Coordination and Compilation of nominations for both National and Global learning programmes
• Supporting HR officer in preparing various training materials and knowledge sharing sessions on various topics
• Identification of relevant external training resources
• Scheduling and facilitation of learning sessions.
• Compilation of training evaluation report,
• Contributing to Staff Wellness Activities along with Staff Wellness Committee
• Follow up on mandatory courses, track performance evaluations, probation, LinkedIn Learning
• Database Management, Analysis and Reporting:
• Maintaining of performance and training database
• Compiling annual HR and learning report
• Creation of various templates for streamlining HR activities and reports as required
• Manage HR data in Workday, monthly submission of staffing list and Org Chart, Trip Profile,
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Serve as backup to the Human Resources Associate in the team
• Any other related duties as required.
• STANDARD MINIMUM QUALIFICATIONS
• EDUCATION
• Completion of secondary school education
• A Bachelors degree in Social Sciences, Human Resources, Industrial Psychology, Business/Public Administration or related fields is an advantage.
• EXPERIENCE
• Five or more years of responsible work experience in Human Resources administration in national/international organization
• Experience in basic HR data management, HR Management Information Systems and ERP like Peoplesoft or SAP or Workday is required.
• Desirable:
• Has managed and implemented HR policy and procedures in line with UNs operating standards
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
• Has provided ad-hoc guidance to less experienced staff members
• Has provided briefing to new recruits as part of the onboarding process
• Has exposure to Learning & Development activities
• COMPETENCIES & SKILLS:
• Proficiency in MS Office including Word, Excel and PowerPoint is required.
• Is organized, strong on follow-up and coordination with internal stakeholders
• Ability to demonstrate positive attributes and experience in team environment.
• Ability to handle multitasking, manage high work pressures and stress.
• Ability to produce accurate work, pays attention to detail.
• Possess strong working standards on HR compliance, Rules, Regulations, Procedures and organizations Value system.
• Ability to handle sensitive and confidential HR documents and information
• Ability to maintain respectful communication with individuals across the organization
• LANGUAGE
• Proficiency in both written spoken English and Hindi.