Executive Assistant

4 days ago

Bengaluru, Karnataka, India Time Hack Consulting Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Key Responsibilities
Calendar & Schedule Management

  • Manage complex and dynamic calendars with multiple time zones and competing priorities.
  • Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
  • Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
  • Ensure time is aligned with key strategic and client priorities.

Communication & Correspondence

  • Serve as the first point of contact for internal and external stakeholders.
  • Draft, proofread, and manage correspondence on behalf of the Partner.
  • Screen and prioritize communications, ensuring timely and appropriate responses.
  • Build and maintain relationships with clients, board members, and senior leadership.

Travel & Logistics

  • Coordinate end-to-end domestic and international travel.
  • Prepare comprehensive itineraries and contingency plans.
  • Manage expense reports, visa processes, and reimbursements with accuracy.

Project & Meeting Support

  • Prepare decks, materials, and background notes for meetings and client presentations.
  • Record meeting minutes, track action items, and ensure timely follow-up.
  • Organize logistics for internal events, client sessions, and firm offsites.
  • Assist in managing key projects and special initiatives for the Partner.

Administrative & Operational Support

  • Maintain organized digital and physical filing systems with strict confidentiality.
  • Handle invoices, budgets, and other administrative records efficiently.
  • Liaise with finance, operations, and HR teams on behalf of the Partner.
  • Continuously streamline administrative processes for greater efficiency.

Required Qualifications
Experience & Background

  • Minimum 2-3 years of experience supporting senior executives, ideally in consulting, advisory, or financial services.
  • Bachelor's degree preferred.
  • Proven ability to thrive in high-pressure, fast-paced environments.

Technical Skills

  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc.).
  • Strong aptitude for learning and using new technologies and tools.

Core Competencies

  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication with impeccable attention to detail.
  • High emotional intelligence, professionalism, and discretion.
  • Proactive mindset with strong problem-solving abilities.
  • Calm, resourceful, and adaptable under pressure.

What Sets You Apart

  • Prior experience in professional services or advisory environments.
  • Ability to build trust-based relationships quickly across senior stakeholder groups.
  • Strategic thinking coupled with flawless execution.
  • A natural curiosity and desire to understand the broader business context.
  • Professional presence and composure in all interactions.

What We Offer

  • Direct exposure to strategic decision-making at Partner level.
  • Opportunities for professional growth and learning in a collaborative environment.
  • Competitive compensation and benefits.
  • A culture that values initiative, excellence, and continuous improvement.

Skills: administrative,communication,ms office

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