PMO- Project Coordinator

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Job Title: PMO- Project Coordinator

Designation: Junior

Company: Hitachi Rail GTS India

Location: Noida, India

Salary: As per Industry

Company Overview:

Hitachi Rail is a leading partner to the world's best transportation companies, with a comprehensive portfolio of rail solutions and services for the urban, mainline and freight railway markets.

Position Overview:

The PMO Project Coordinator supports the Project Management Office in the effective execution, monitoring, and control of multiple projects. This role is crucial for maintaining alignment with timelines, budgets, and quality standards by ensuring smooth coordination, clear reporting, and strict adherence to governance frameworks.

Job Roles & Responsibilities:

Project Coordination & Support:

• Assist in the development and maintenance of detailed project schedules and plans.

• Track project milestones, deliverables, and dependencies.

• Follow up with team members to ensure timely task completion.

Reporting & Documentation:

• Consolidate weekly and monthly status reports from project teams.

• Create dashboards, presentations, and summaries for leadership and stakeholders.

• Document meeting minutes and maintain logs for risks, issues, and decisions.

Governance & Compliance:

• Support adherence to PMO processes, methodologies, and quality standards.

• Maintain and manage project documentation, including charters, SoWs, contracts, etc.

• Assist in project audits and quality checks

Communication & Collaboration:

• Schedule, coordinate, and facilitate internal and external meetings.

• Act as a liaison between project teams, Stakeholders, and cross-functional departments.

• Escalate issues or delays as necessary to maintain project momentum.

Tool & Process Management:

• Use project management tools (e.g., MS Project, Primavera) to update and track project activities.

• Maintain action item trackers, change control logs, and resource allocation charts.

• Support continuous improvement of PMO templates, processes, and tools.

Skills:

•  Working knowledge of project management principles and tools

• Strong organizational and time management skills.

• Proficiency in MS Office (Excel, PowerPoint, Word) and project management software.

• Excellent verbal and written communication skills.

• Ability to work in a dynamic, deadline-driven environment

Preferred:

• Certification in project management (e.g., CAPM, IPMA, PRINCE2)

• Experience working in a PMO or with large-scale programs

Experience:

• 2–5 years of experience in project coordination or similar role

Education:

• Bachelor's degree in engineering, Business Administration, Information Technology, or a related field

Hitachi Values:​

Harmony (Wa)

• Stressing interdependence over personal interests, the concept of harmony is at the heart of Japanese culture, informing all interactions, whether social or business. For us, this translates into a belief that only by showing respect, are you able to earn respect. And that extends to everyone we work with, not only our customers, but our colleagues and suppliers too.

Sincerity (Makoto)

• We always strive to act with sincerity, and integrity. After all, our reputation depends to a great extent on how we are perceived to do business, which is without any degree of pretense, deceit, or hypocrisy.

• Sincerity for us means ensuring fairness in all our endeavours, while putting the needs of our employees and customers very much at the centre of all we.

​Pioneering Spirit (Kaitakusha Seishin)

• Driving innovation and seeking new challenges is what we're all about. It has been right from the start. And it's our ambition that sees us bring new technologies to life for the benefit of society and companies alike.

• Our pioneering spirit also means we are fearlessly flexible when it comes to adapting to the changing needs of our employees and customers.