Executive - Administration

2 weeks ago

Gurgaon, Haryana, India Securitas Full time ₹ 8,00,000 - ₹ 12,00,000 per year

To maintain records of Vendor Management, Contract Management, Procurement of Materials, Fixed Asset Management and to assist in Uniform management, housekeeping track and other administrative work.

Responsibilities:

  • Key responsibilities include managing staff, overseeing office operations, and developing/implementing administrative policies and procedures.
  • Responsible for managing coordinating and monitoring the repair and maintenance of the building, fabric and the assets of the organization.
  • Implementing and monitoring of any project work to be done at local branches
  • Ensuring the timely provision of the joining kit such as ID cards, VC, telephones, data cards etc.
  • Checking of the quality of the material as per the agreed deliverables.
  • Ensuring vendor is adhering to the contract terms and condition of the service level agreement.
  • Monitoring the contract tenure and acting proactively for renewal.
  • Guest house arrangement for out of state guests.
  • Petty cash maintenance as per the policy.
  • Liaison with the external government authorities such as police, fire department, MCG, etc.
  • Monitoring the material inward and outward register and ensuring proper entries are made.
  • Stock keeping, inventory control & policing of the Pantry and stationery material.
  • Escalating matters related to Security lapse to the service providers.

Key Competencies:

  • Minimum Formal Qualification/ Education Higher Secondary/Graduate with experience in handling Administration and Inventory.
  • Customer Orientation- Builds strong and effective relations with the customers (Internal and external).
  • Quality & Process Orientation- Is aware of the processes, maintains highest standards and continuously improves.
  • Result Orientation- Displays out of box thinking and facilitates resolution and is result oriented.
  • People Skills- Motivates and drives development of team members and self.
  • Work Discipline- Displays highest standards of work ethics, values and work discipline.

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