Project Coordinator

2 days ago

Surat, Gujarat, India Coreehs Full time

Job Title: Project Coordinator, Safety Management Consulting

Location: Surat

Employment Type: Full-Time

About the Role

We are seeking a Project Coordinator to manage and support active Safety Management Consulting projects across India and overseas.

The ideal candidate will handle day-to-day project coordination, including consultant travel & stay arrangements, client communication, document management, scheduling, and overall project tracking.

You will play a central role in ensuring smooth communication between clients, consultants, and internal departments for timely and quality project execution.

Key Responsibilities

1. Project Planning & Coordination

  • Coordinate end-to-end activities for Safety Management, Audit, and Training projects.
  • Plan schedules, allocate resources, and monitor project progress against defined timelines.
  • Arrange travel, accommodation, and logistics for project consultants.
  • Collect and organize documentation such as reports, formats, checklists, and deliverables.
  • Maintain records of monthly, quarterly, and yearly submissions.

2. Client & Stakeholder Communication

  • Act as the key coordination point between clients, internal teams, and field consultants.
  • Communicate project updates, schedules, and deliverables clearly and professionally.
  • Support proposal preparation, presentations, and client review meetings.
  • Ensure high client satisfaction and prompt resolution of issues.

3. Documentation & Reporting

  • Manage project trackers, MIS, and performance dashboards.
  • Prepare weekly and monthly reports for management and client review.
  • Format and compile technical documentation and reports as per company standards.
  • Ensure confidentiality and compliance with document control policies.

4. Coordination with Internal Teams

  • Collaborate with Technical, Training, Software, Accounts, and Administration teams for project execution.
  • Support invoice preparation, payment follow-up, and milestone tracking.
  • Coordinate with vendors or partners for certifications, logistics, and resources.

Required Qualifications & Skills

Education:

  • Preferance - Graduate in Engineering / Environmental Science / Safety Management / Business Administration.
  • (Preferred) Certification or Diploma in Occupational Health & Safety, ISO Standards, or Project Management.

Experience:

  • 25 years of experience in project coordination, client servicing, or operations

Technical Skills:

  • Knowledge of Project Management principles (Scope, Timeline, Quality, Risk).
  • Proficiency in MS Office (Excel, Word, PowerPoint) and documentation tools.

    Strong English communication (written & verbal) and coordination ability.

Key Attributes

  • Professional, proactive, and client-oriented approach.
  • Strong attention to detail, ownership, and accountability.
  • Excellent multitasking, organizational, and follow-up skills.
  • Ability to perform under pressure and meet deadlines.
  • Team player with positive attitude and discipline.

Performance Indicators (KPIs)

  • Timely delivery of project milestones.
  • Client satisfaction and feedback ratings.
  • Accuracy and quality of reports/documentation.
  • Effective coordination and communication.
  • Adherence to internal project schedules and SOPs.

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