Analyst – Invoicing and Billing

The Thomson Reuters Foundation is seeking a highly organized and detail-oriented Analyst – Invoicing and Billing to centralize and manage invoicing activities across the Foundation. This new role will support the Product & Technology, Newsroom, and other Management teams, streamlining invoicing processes and ensuring accuracy, compliance, and efficiency. The Analyst – Invoicing and Billing will report to the Directors' Assistant and Office Manager, based in London, and work closely with colleagues across multiple teams and locations.

About the Role

In this opportunity as an Analyst – Invoicing and Billing, you will:

• Facilitate the successful onboarding of vendors into the ARIBA procurement system, ensuring all required documentation is complete and verified in line with organizational processes, risk management policies, and compliance standards.
• Act as the primary custodian of the Foundations Procurement Policy and the Thomson Reuters Code of Business Ethics and Conduct. Provide guidance to contracting managers and budget holders to ensure all procurement and contracting activities are compliant and ethically sound.
• Serve as the central point of contact for all invoicing matters across Foundation teams, including Product & Technology, Newsroom, and Management.
• Review, verify, and process invoices from freelancers, consultants, vendors, and suppliers, ensuring accuracy, correct coding, and compliance with UK VAT regulations, contractual terms, and internal financial controls.
• Coordinate with internal and external stakeholders to collect necessary documentation for timely and accurate invoice processing.
• Monitor invoice status, track payments, and follow up on rejections or delays to ensure timely resolution.
• Liaise with the Accounts Payable and Finance teams (including the Assistant Controller) to resolve discrepancies and support month-end and year-end processes.
• Prepare and submit monthly accruals, ensuring accurate coding and alignment with approved budgets and reporting standards.
• Process Convera payments in compliance with applicable policies.
• Ensure adherence to Service Level Agreements (SLAs) with TR teams by monitoring performance metrics, identifying trends, and collaborating with Finance and AP teams to address systemic issues.
• Identify and implement opportunities to improve invoicing workflows and procurement processes, promoting best practices and operational efficiency.
• Create and maintain training materials for supplier onboarding and invoice submission.
• Provide training and support to Foundation staff and team leads as needed.
• Provide proactive support to resolve finance-related issues and maintain smooth financial operations.
• Assist with other finance and administrative tasks as assigned.
• Provide regular updates and reports on invoicing status to relevant stakeholders.
• Shift Timings: 12 PM to 9 PM (IST).
• Work from office for 2-3 days in a week (Mandatory).

About You

You're a fit for the role of Analyst – Invoicing and Billing, if you background includes:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• 2 - 4 years' experience in invoicing, billing, finance, or administrative roles, preferably in a multinational or non-profit environment.
• Strong attention to detail and high level of accuracy in financial processes.
• Proficiency with invoicing/accounting software and MS Office Suite (especially Excel).
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills; able to work effectively with colleagues across different teams and locations.
• Demonstrated ability to handle confidential information with discretion.
• Experience working in a cross-functional, international team is an advantage.
• Familiarity with non-profit sector financial processes and reporting is desirable.
• Knowledge of Ariba, Convera and SAP is desirable.

What's in it For You?

• Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact? With hubs all over the world from Bangkok to Madrid to Rio de Janeiro, join a truly international team with a shared goal of helping to build societies around the world that are free, fair, and informed.
• Unique Approach: Our expertise in media and the law is world class. We combine the power of both to address the critical issues faced by humanity.
• Our Relevance: With a focus on advancing media freedom, fostering more inclusive economies and promoting human rights, our work has never been more needed than right now.
• Industry Competitive Benefits: We offer competitive salary packages and market-leading benefits.
• Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.

About Thomson Reuters Foundation

The Thomson Reuters Foundation is corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and the USA, we work to advance media freedom, foster more inclusive economies, and promote human rights. Through news, media development, free legal assistance and convening initiatives, we combine our unique media and legal services to drive systemic change.

About Thomson Reuters

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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