Executive Assistant

2 weeks ago

Ahmedabad, Gujarat, India Allied Mineral Products Holding Full time ₹ 4,00,000 - ₹ 12,00,000 per year


Executive Assistant 
 
Allied Mineral Products is a leading manufacturer of monolithic refractories worldwide.  We are currently seeking an Executive Assistant for our Ahmedabad location.  This position will provide administrative support to the Managing Director. This includes working with draft letters, reports, and presentations; filing; scheduling meetings and various daily planning; various activities towards better organization of work; etc.  Significant activities will involve company confidential information of which the utmost care must be taken.  

Key Duties and Responsibilities:
  • Prepare and proofread departmental letters, quotations, memorandums, call summary reports, quarterly reports, departmental reports, proposals, presentations, budgets, management goals, etc.  Double check calculations where necessary.  
  • Screen telephone calls appropriately.
  • Keep a log of the sales and service representatives' calls, letters, quotes, and call reports.
  • End to end handling of marketing events hosted by the Company or where the Company participates. This includes identifying vendors for various tasks, coordinating with Sales Team and HO team to finalize various advertising material, etc.
  • Manage corporate calendar for company and Managing Director. Keep track of departmental vacations.
  • Delegate work as required.
  • Support Senior Management team as and when required.
  • Participate in various Corporate Development projects as defined.
  • Produces and maintains financial statistical statements for reporting periods including monthly and quarterly distributions.  
  • Prepares travel arrangements for senior management and company guests.  Coordinates hotel, air and ground travel.
  • Provides back-up support to other department assistants.
  • Participate in various market and internet based research projects as defined. 
  • Assumes additional responsibilities and performs special projects as needed or directed.
Qualifications:
  • Requires at least 3-5 years of administrative support experience.
  • Must possess excellent verbal and written communication skills and be proficient with English language and grammar. 
  • Must be proficient with MS Office applications and other software as needed. 
  • Must be willing and able  to work in a fast paced environment.
  • Must have strong attention to detail and accuracy.
  • Ability to organize and prioritize work multi-task; and consistently meet deadlines.
  • Able to work with minimal supervision.

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