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Franchise Accountant

2 weeks ago

Pune, Maharashtra, India Brotomotive Autoz Full time

Key Responsibilities

1. Purchase & Vendor Coordination

  • Receive and verify Proforma Invoices (PI) from vendors
  • Coordinate with operations / bodyshop team for material requirement confirmation
  • Follow up with vendors for PI corrections, delivery timelines, and documentation

2. Purchase Order (PO) Management

  • Prepare and issue Purchase Orders (PO) as per approval matrix
  • Ensure PO accuracy (rate, quantity, GST, delivery terms)
  • Maintain PO records and tracking status

3. Material Receipt & JRN

  • Coordinate with store / workshop team for material inward
  • Ensure proper Goods Receipt / JRN entry against PO
  • Match PO vs PI vs JRN for quantity and rate accuracy
  • Resolve mismatches in coordination with vendor and internal teams

4. Material Invoice Booking

  • Verify vendor tax invoices against PO and JRN
  • Ensure correctness of GST, HSN, rates, and quantities
  • Book material invoices in accounting system / ERP
  • Share verified invoices for payment processing

5. Documentation & Record Maintenance

  • Maintain systematic records of PI, PO, JRN, and invoices
  • Ensure all purchase documents are properly approved and filed
  • Support internal audit or management review when required

6. Interdepartmental Coordination

  • Coordinate closely with:

  • Operations / Bodyshop team

  • Store / Inventory team

  • Vendors / Suppliers

  • Ensure smooth purchase-to-payment cycle

Exclusions (Important)

No MIS preparation

No GST / PF / ESIC / statutory filing

No payroll or compliance work

Skills & Competencies

  • Strong understanding of purchase cycle accounting
  • Experience in PI, PO, JRN & invoice booking
  • Hands-on experience with Tally / ERP systems
  • Good Excel knowledge for tracking
  • Strong follow-up and coordination skills
  • Accuracy and attention to detail

Qualification

  • B.Com / M.Com preferred

Experience Requirement

  • 23 years relevant experience in purchase/accounts operations
  • Experience in automobile / workshop / service industry preferred
  • Franchise or multi-location exposure is an added advantage

Reporting To

  • Accounts Manager / Operations Head