Executive Assistant to Managing Director

1 week ago

Gandhinagar, Gujarat, India Azad Placement & Management Services Full time

Position: Executive Assistant to Managing Director

Qualification

  • Bachelor's degree in Business Administration, Management, or a related field (preferred).
  • Minimum 6+ years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.

Location: Adalaj, Gandhinagar

Gender: Male

Joining: Immediate / Short Notice Preferred

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support to the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential matters, and ensuring smooth day-to-day executive operations.

Key Responsibilities

  • Act as the primary point of contact between the Managing Director and internal/external stakeholders.
  • Manage the MD's calendar, appointments, meetings, and travel arrangements.
  • Prepare reports, presentations, minutes of meetings, and business correspondence.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Coordinate with various departments to track tasks, follow up on action points, and ensure timely execution.
  • Organize and manage meetings, including agenda preparation, documentation, and post-meeting follow-ups.
  • Assist in strategic planning, data analysis, and project coordination as required by the MD.
  • Manage documentation, filing systems, and records both digitally and physically.
  • Support in client handling, vendor coordination, and official communications.
  • Represent the MD professionally in meetings and discussions when required.

Required Skills & Competencies

  • Strong organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of professionalism, confidentiality, and attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and documentation tools.
  • Ability to work under pressure and handle multiple priorities.
  • Strong interpersonal and coordination skills.

Additional Requirements

  • Willingness to work extended hours when required.
  • Immediate or short notice period candidates will be preferred.
  • Should be presentable, disciplined, and adaptable to a fast-paced work environment.

Thanks & Regards

Vikas Solanki - HR

Job Types: Full-time, Permanent

Pay: ₹25, ₹60,000.00 per month

Work Location: In person

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