Export Documentation Manager
5 days ago
Export Documentation Manager
Location: Mumbai
Experience Required: 5+ Years
Roles and Responsibilities
- Prepare, review, and organize export documents, including but not limited to invoices, packing lists, bills of lading, certificates of origin, and any other documentation required for international shipments.
- Ensure the accuracy and compliance of all export-related documents with international regulations and standards.
- Prepare pre-shipment and post-shipment documents such as invoices, packing lists, shipping details, certificates of origin, related documents, L/C documents, airway bills and/or bills of lading, and self-declarations.
- Liaise with customs officials for relevant documentation and paperwork; coordinate with the warehouse team for loading/unloading; interact with banks and insurance agencies.
- Liaise with DGFT offices and ensure statutory compliance as per Company Act, Customs Act, Foreign Trade Policy, and other government/port/trade regulations.
- Spearhead discussions with CHA and freight forwarders for BoE & SB filing and clearance approval, delivery orders, and IGM details.
- Prepare SOPs for documentation within the team and ensure 100% adherence for all orders.
- Ensure all documents are prepared in a compliant manner with the goal of achieving 100% accuracy.
- Learn and utilize the internal tech platform for all documentation and operations-related tasks to reduce document preparation time.
- Coordinate with internal team members to ensure document correctness and timely delivery to external vendors/customers.
- Demonstrate willingness to take on additional responsibilities as required and adapt to evolving company needs.
Skills and Qualifications
- Bachelor's degree in any field (e.g., Business, International Trade, Logistics).
- 510 years of work experience.
- Strong proficiency in MS Office applications, especially Excel, Word, and PowerPoint.
- Exceptional attention to detail and organizational skills.
- Maintain a network of consultants or export documentation industry colleagues for knowledge sharing.
- Stay updated on the latest government policies, rules and regulations, Free Trade Agreements (FTAs), Duty Drawback Schemes, insurance rules, and others.
- Well-versed with various schemes such as Advance Authorization, EPCG, MEIS, FPS, FMS, RoDTEP, etc.
- Understanding of the regulatory landscape for transportation of DG, ISO tanks, etc.
- Enjoy hands-on execution, willingness to work on the ground as needed.
- Proven ability to multitask, solve problems, and adapt to changing situations.
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