Purchase Associate

About the School – CHIREC INTERNATIONAL SCHOOL

CHIREC International is a leading K-12 school located in Hyderabad, India offering International Baccalaureate Diploma Programme (IBDP), Cambridge International Examinations (CIE) and Central Board of Secondary Education (CBSE). CHIREC was founded in 1989 by Founder-Director, Ratna Reddy as a summer camp that offered programs in fine arts, performing arts, computers, indoor and outdoor sports. Today, CHIREC is one of the premier educational institutions in the country for excellence in academics and co-curricular activities. CHIREC's mission is to nurture the innate potential of its students to enable them to excel in whatever they choose. The school helps students to grow and evolve into open-minded, ethical and caring individuals who are focused and encouraged to set goals, attain them and exceed expectations. As a valued member of the Cognita global group and recognized by respected educational bodies like the Council of International Schools (CIS) and the IB Organization, CHIREC International School is known for its exceptional quality of education.

About Cognita

At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they're starting from. And each and every one of our schools is unique too.

We protect what's special about them, while offering them rich knowledge, opportunities, and best practices. And they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 21 countries, ensuring every child gets an education that's, quite literally, world class.

It's an individual approach that empowers every school, teacher and student to focus on what they do best. And thrive.

About the role

The Purchase Associate is responsible for supporting the procurement and purchasing

activities of the school. This includes sourcing, evaluating, and purchasing supplies, equipment, and services needed for academic and administrative operations. The role ensures all purchases comply with school policies, budgetary limits, and quality standards while maintaining transparent records and timely vendor coordination.

What you will be doing

• Assist in the procurement of goods and services for academic, administrative, and facility needs.
• Obtain quotations, compare bids, and prepare purchase orders following school procurement policies.
• Maintain accurate purchasing records and vendor documentation.
• Monitor stock levels of school supplies and coordinate timely replenishment.
• Support bulk purchases for school events, examinations, and classroom materials.
• Identify and evaluate potential suppliers to ensure quality, reliability, and cost-effectiveness.
• Build and maintain positive relationships with vendors and service providers.
• Track supplier performance and report any discrepancies or quality issues.
• Ensure all purchases align with approved budgets and authorization levels.
• Maintain compliance with school procurement policies and financial procedures.
• Support audit and reporting requirements by maintaining organized purchasing documentation.
• Collaborate with academic and administrative departments to understand procurement needs.
• Communicate order status, delivery timelines, and any delays to relevant stakeholders.
• Liaise with the Finance Department for invoice verification and payment processing.
• Coordinate with the store/inventory team for receipt and inspection of goods.
• Maintain up-to-date records of purchase orders, deliveries, and inventory levels.
• Generate periodic procurement reports for management review.

Who we are looking for

Qualifications & Requirements

Education:

Bachelor's degree in business administration, Supply Chain Management, or a related field.

Experience:

1–3 years of purchasing or procurement experience, preferably in an educational or institutional setting.

Skills:

o Strong negotiation and vendor management skills

o Excellent communication and organizational abilities

o Proficiency in MS Office and ERP or procurement software

o Attention to detail and ability to multitask

o Understanding of budgeting and financial documentation

Job Location- Hyderabad

Benefits at CHIREC:

Competitive salary depending upon qualifications and experience

Lunch on all school-working days

School transport as per the available bus routes

Comprehensive Medical Insurance

Personal accident policy

Term Life policy

Professional Development

How to Apply

Complete this application before the closing date. The Closing Date for Applications is: 15 Nov 2025.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

EARLY APPLICATIONS ARE ENCOURAGED; WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.