Admin Associate

About ValGenesis
ValGenesis is a leading digital validation platform provider for life sciences companies. ValGenesis suite of products are used by 30 of the top 50 global pharmaceutical and biotech companies to achieve digital transformation, total compliance and manufacturing excellence/intelligence across their product lifecycle.

Learn more about working for ValGenesis, the de facto standard for paperless validation in Life Sciences:

About the Role:

We are looking for a proactive Admin Associate to manage day-to-day operations at our Hyderabad office, ensuring a smooth and well-coordinated workplace environment. The role will involve handling facility management, vendor coordination, travel arrangements, and supporting internal teams with administrative needs. You will play a key role in maintaining operational efficiency and ensuring employee comfort and compliance across functions. This position offers hands-on involvement in a dynamic and growing setup.

Responsibilities

• Office & Facility Management:
• Handle day-to-day admin operations including front desk, pantry, couriers, and housekeeping
• Ensure upkeep of office infrastructure (printers, internet, utilities, etc.) through vendor coordination
• Maintain hygiene, safety, and presentation standards in the office premises
• Employee Support:
• Support onboarding/offboarding from an admin perspective (desk setup, ID cards, welcome kits, seating arrangement etc)
• Coordinate with internal teams for IT asset issuance and retrieval
• Assist in planning office events, meetings, and team activities
• Vendor Management:
• Work with vendors for housekeeping, maintenance, and AMC services
• Track service contracts, schedule renewals, and maintain service logs
• Administrative Documentation:
• Maintain accurate records of inventory, office assets, visitor logs, and vendor bills
• Ensure compliance with facility protocols and assist during audits
• Cross-location Admin Support:
• Extend coordination support to remote/satellite locations as needed
• Handle logistics, courier dispatch, and admin requests from other office teams

Requirements:

• Bachelor's degree in business administration or related field
• 2–4 years of relevant experience in office administration or facilities management
• Proficiency in MS Office and basic reporting tools
• Excellent communication, coordination, and problem-solving skills
• Hands-on approach and ability to handle multiple responsibilities independently

We're on a Mission
In 2005, we disrupted the life sciences industry by introducing the world's first digital validation lifecycle management system. ValGenesis VLMS revolutionized compliance-based corporate validation activities and has remained the industry standard.

Today, we continue to push the boundaries of innovation ― enhancing and expanding our portfolio beyond validation with an end-to-end digital transformation platform. We combine our purpose-built systems with world-class consulting services to help every facet of GxP meet evolving regulations and quality expectations.

The Team You'll Join
Our customers' success is our success. We keep the customer experience centered in our decisions, from product to marketing to sales to services to support. Life sciences companies exist to improve humanity's quality of life, and we honor that mission.

We work together. We communicate openly, support each other without reservation, and never hesitate to wear multiple hats to get the job done.

We think big. Innovation is the heart of ValGenesis. That spirit drives product development as well as personal growth. We never stop aiming upward.

We're in it to win it. We're on a path to becoming the number one intelligent validation platform in the market, and we won't settle for anything less than being a market leader.

How We Work
Our Chennai, Hyderabad and Bangalore offices are onsite, 5 days per week. We believe that in-person interaction and collaboration fosters creativity, and a sense of community, and is critical to our future success as a company.

ValGenesis is an equal-opportunity employer that makes employment decisions on the basis of merit. Our goal is to have the best-qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by local law.