Depot Incharge

7 days ago

Bhubaneswar Chennai Kolkata, India Euroaqua Plumtek Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Role & responsibilities

Inward Material & GRN

  • Verify incoming material against supplier invoice and purchase order.
  • Check quantity, quality, and condition of goods at the time of receipt.
  • Prepare Goods Receipt Note (GRN) on the same day and update records in system/register.
  • Intimate Head Office for any discrepancy/damage immediately.

2. Stock Arrangement & Maintenance

  • Arrange stock properly in designated racks/locations (FIFO/LIFO as applicable).
  • Maintain cleanliness and safety standards in the depot.
  • Ensure proper labeling of stock for easy identification.
  • Regularly check for slow-moving or damaged goods and report.

3. Proforma Invoice Preparation

  • Generate proforma invoice as per customer/management requirement.
  • Ensure correct pricing, taxes, discounts, and customer details.
  • Share with sales/accounts team for approval before finalization.

4. Sales & Dispatch Process

  • On order confirmation, prepare Delivery Note, Invoice & E-Way Bill accurately.
  • Ensure proper packing and loading of material.
  • Verify transporter details and ensure timely dispatch.
  • Handover signed delivery note to transporter/driver and keep a copy for records.

5. Daily Reports

  • Stock-in and stock-out summary.
  • Sales/dispatch register.
  • Pending deliveries report.
  • Inward material register with GRN details.

6. Weekly Reports

  • Detailed Stock Report (item-wise, quantity, value).
  • Item Requirement Report (stock vs. reorder level).
  • Outstanding GRNs and pending inward/outward.
  • Non-moving/slow-moving stock list.

7. Customer Outstanding Follow-up

  • Review customer outstanding report weekly with sales executives.
  • Ensure sales executives follow up with customers for timely collection.
  • Escalate overdue beyond 60 days to Accounts/Management for necessary action.

Preferred candidate profile:

  • Experience in Paints / Pipes / Tiles / Sanitary ware is preferable
  • Experienced in Managing stock, Accounts, billing, manpower handling

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