Depot Incharge

Role & responsibilities

Inward Material & GRN

• Verify incoming material against supplier invoice and purchase order.
• Check quantity, quality, and condition of goods at the time of receipt.
• Prepare Goods Receipt Note (GRN) on the same day and update records in system/register.
• Intimate Head Office for any discrepancy/damage immediately.

2. Stock Arrangement & Maintenance

• Arrange stock properly in designated racks/locations (FIFO/LIFO as applicable).
• Maintain cleanliness and safety standards in the depot.
• Ensure proper labeling of stock for easy identification.
• Regularly check for slow-moving or damaged goods and report.

3. Proforma Invoice Preparation

• Generate proforma invoice as per customer/management requirement.
• Ensure correct pricing, taxes, discounts, and customer details.
• Share with sales/accounts team for approval before finalization.

4. Sales & Dispatch Process

• On order confirmation, prepare Delivery Note, Invoice & E-Way Bill accurately.
• Ensure proper packing and loading of material.
• Verify transporter details and ensure timely dispatch.
• Handover signed delivery note to transporter/driver and keep a copy for records.

5. Daily Reports

• Stock-in and stock-out summary.
• Sales/dispatch register.
• Pending deliveries report.
• Inward material register with GRN details.

6. Weekly Reports

• Detailed Stock Report (item-wise, quantity, value).
• Item Requirement Report (stock vs. reorder level).
• Outstanding GRNs and pending inward/outward.
• Non-moving/slow-moving stock list.

7. Customer Outstanding Follow-up

• Review customer outstanding report weekly with sales executives.
• Ensure sales executives follow up with customers for timely collection.
• Escalate overdue beyond 60 days to Accounts/Management for necessary action.

Preferred candidate profile:

• Experience in Paints / Pipes / Tiles / Sanitary ware is preferable
• Experienced in Managing stock, Accounts, billing, manpower handling