Estimation & Billing Head
2 days ago
Job Description Head Contracts, Billing, Estimation & Tendering (PAN-India)
Location: Head Office – Mumbai
Industry: Construction/ Infrastructure/ Industrial Warehousing
Reporting To: Managing Director/ Chief Operating Officer
Role Objective
We are looking for a visionary and detail-oriented Head – Contracts, Billing, Estimation & Tendering to lead project costing, scheduling, contracts, billing, and tendering functions across our PAN-India projects. The role will ensure projects are won competitively, executed within budgets, billed timely, and closed profitably. With a Civil Engineering background, the incumbent will drive cost savings, technology adoption, process discipline, and cross-departmental collaboration to ensure client satisfaction and organizational growth.
Key Responsibilities
Estimation & Costing
- Prepare accurate cost estimates for new projects (Civil, Structural, MEP, Finishing).
- Maintain benchmark databases for material, labour, equipment, and subcontracting costs.
- Target minimum 15% cost savings per project through value engineering and vendor negotiation.
- Explore and adopt new technologies and digital tools for faster, more accurate estimation.
- Project Planning & Scheduling
- Develop detailed project schedules aligned with BOQs, resources, and client deadlines.
- Monitor progress vs. plan, ensuring timely project completion within CAPEX budget.
- Collaborate cross-departmentally (Design, Procurement, Execution, Finance) to resolve bottlenecks and align deliverables.
- Drive planning reviews to avoid cost/time overruns.
- Vendor Appointment & Coordination
- Ensure timely appointment of vendors and subcontractors as per project requirements.
- Coordinate with Procurement, Site Teams, and Design Teams for smooth vendor finalization.
- Drive vendor follow-ups to ensure on-time deliveries and compliance.
Billing & Documentation
- Oversee client RA/ final bills and ensure timely submission and certification.
- Certify subcontractor/ vendor bills against contract terms and work progress.
- Ensure 100% compliance in documentation – BOQs, CAPEX adherence, order values, and variation orders.
- Prepare and present MIS reports, cost vs. budget analyses, and dashboards to management.
- Contracts & Risk Management
- Draft, review, and administer contracts to safeguard commercial and legal interests.
- Handle variations, extensions, claims, and disputes effectively.
- Ensure projects do not exceed approved CAPEX or order values.
- Work closely with Finance & Legal teams to ensure compliance with statutory norms.
- Leadership & Stakeholder Engagement
- Lead and mentor estimation engineers, billing specialists, and contract managers.
- Promote a team-oriented culture and collaborate across departments to achieve results.
- Collect regular feedback from stakeholders (internal & external) to enhance processes and client satisfaction.
- Ensure 100% adherence to client deadlines and TAT for both Design-and-Build and Build-Only projects.
Key Requirements
Education: BE/ B.Tech in Civil Engineering (mandatory). MBA/ PG in Contracts/ Project Management is desirable.
Experience:
- 15–20 years in Estimation, Contracts, Billing & Tendering within leading construction/infrastructure firms, with at least 5 years in leadership.
- Proven track record in cost estimation, project scheduling, billing, and contract administration.
- Strong understanding of budget vs. actual controls, CAPEX management, and claims resolution.
- Familiarity with ERP systems (Farvision/ SAP), MS Project/ Primavera, and MIS reporting tools.
- Excellent cross-departmental collaboration, negotiation, and communication skills.
Desired Attributes
- Strategic thinker with operational execution strength.
- Strong leadership with ability to influence and collaborate across functions.
- Result-driven, with focus on cost savings, timely delivery, and compliance.
- Tech-savvy and open to innovation in estimation, billing, and project controls.
- Ethical, transparent, and resilient in approach.
Compensation
Competitive and performance-linked, aligned with leadership responsibilities.
Interested candidates can email their updated resume at or message on
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